Office Administrator

Salary: £26,000 per year

We are currently recruiting for an experienced Office Administrator for a client in the South of Aberdeen. Previous experience in the waste management sector would be highly advantageous. This is a permanent position with competitive salary. the role will be office based.

Main Purpose of the Role:-

The role is to provide support in a wide range of administrative activities across various departments thus enabling you to cover and take responsibility for the delivery of many of the operational activities associated with Waste management and the business You must at all times promote a professional image of the company as you will likely be first point of contact to visitors, customers, and vendors in person, online, and via telephone. 

Main Responsibilities: 

• Communicates regularly with both internal and external stakeholders to ensure free flow of information and quality service is provided at all times 

• Manages correspondence by answering emails and sorting mail 

• Assists in planning and arranging events, organising meetings, booking rooms, and planning refreshments 

• Process expenses, invoicing and billing cycles, support accounts department with credit control and end of month/year activities. 

• Provide support and cover to weighbridge 

• Manages reception area and looks after visitors 

• Responsible for keeping information updated and accurate and ensuring an audit trail of all compliance documentation

• Answers phone calls, booking in jobs, filing, pricing queries and invoicing 

• Compile waste reports, and other management information

• Dealing with customer queries and complaints 

• Setting up new contracts and vendors

• Sending out customer quotes, tracking and follow up as required 

Role Requirement 

Essential

• Demonstrable experience of office administration and support

• Strong Attention to Detail. 

• Able to work on their own initiative and take responsible for the delivery of tasks however working in collaboration with all other parts of the business is vital

• Excellent Time Management Skills 

• Exceptional Communication and Customer Service Skills 

• Proficiency with Microsoft Office Programs and other business management systems and databases 

• Ability to handle confidential Information 

• Strong Record Keeping Skills 

• Friendly and personable to both internal and external stakeholders 

• Ability to Multitask and prioritise workload effectively 

Qualifications, Skills and Education 

Essential

• Good standard of education 

Hours of work:-

8am to 5pm (with 1 hour lunch).

Rota for Saturday work approximately 1 in 7 weeks.