Nights on-Site Account Coordinator

We are currently recruiting an on-site account co-ordinator to join the existing on-site team at our large clients prominent distribution centre based in Newark.

Duties in this extremely busy and varied role will include: Checking in temp staff at start of shift

Creating a register for each shift in HFC, checking the staff in by meeting them by the clock machine at the start of the shift, accessing Time ware at the start of each shift to ensure temps have clocked in, identifying any temp absence, identifying any temp lateness.

Chasing Absence

Telephone temps who have not attended site as expected, establish reasons for absence, arranging for alternative cover for shifts as appropriate, emailing branches to make aware workers that haven’t attended, updating absence on Daily Matrix

Meeting New Starters

Producing Clock-cards, introduction to site to include site tour to show Ambitions, offices/canteen/toilets/clock machine and fire exits, check PPE / Uniform and issue if not wearing correct items, introduce to Manager, issuing rota

Managing Temporary Workforce

Organising overtime /cancelling shifts, to have a proactive approach and be a visible presence in the warehouse (expected 50 % of time)to conduct regular ‘walk rounds’ so available to both temp workforce and Knowhow management, taking instructions from Knowhow management, liaising with shift managers regarding any issues with temps, performance managing individual temp performance/productivity, meeting temps to ‘counsel’ and discuss improvements required, completing fact-finds for any incidents or accidents, conducting health and safety conversations – challenging driving standards of FLT drivers with a view to reducing accidents, escalating any concerns or issues regarding temp to Ambitions branch office / management for further action

PPE / Uniform checks and deal with any non-conformance, attend meeting at daily boards and present on previous days KPI’s

Admin

Completing daily report for HFC and repair centre to show costs for the previous day, processing holiday forms – adding to time ware/matrix/emailing to branch, updating the matrix/time ware with any absences, updating the matrix/time ware with the next weeks rota, weekly payroll

Dealing with pay queries, following sickness absence to complete Return to Work Form with temp

Amending Clocks

Uploading new starters onto Time ware on temp first day, removing leavers, adjusting the clocks daily to remove breaks, inputting hours onto the matrix from the clock report, chase any missing clocks by getting a signed timesheet from managers

The successful candidate will:

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Be a confident communicator and enjoy working directly with people

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Have an organised and pro-active approach to their workload

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Be fully computer literate and conversant with Microsoft Word and Excel

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Have good attention to detail and enjoy problem solving

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Have the ability to prioritise their workload

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Be able to work independently on their own initiative

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Be flexible with their work hours

in this role will be required to be flexible- initially the successful candidate will work 7pm until 3am

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Free on-site parking

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Weekly pay

Unfortunately due to the high volume of applications we receive, we are unable to provide individual feedback. If you have not heard from us within 7 days, please assume that your application has not been successful.