Network Support Officer

As the sole supplier to the Leeds Teaching Hospitals for all their fixed term non medical staff, we are currently recruiting for a Network Support Officer to work for the Leeds Cancer Centre (The Yorkshire Cancer Network) at St James’ Hospital. The role is working full time, on a 6 month contract basis.

Main Duties:

To plan, arrange and attend YCN Group meetings. Meetings may be held externally. Some meetings may occur outside normal working hours. The post-holder will be
expected to attend all such meetings using their own transport.

To draft an agenda for each YCN Group meeting and liaise with the appropriate lead
clinician and/or Chair regarding the content. Distribute the agenda and any associated papers in accordance with standard office procedures.

To produce accurate minutes for each designated YCN Group meeting and disseminate to all relevant personnel in accordance with standard office procedures.

In liaison with the appropriate clinicians and managers, ensure all agreed follow-up action arising from meetings is undertaken. This will often entail carrying out such work personally.

To undertake appropriate administrative projects and identified pieces of work for the YCN Groups as required, liaising with relevant people and organisations as necessary. This will include the formatting and production of detailed Network guidelines.

To liaise fully with colleagues within the YCN/SCN to ensure they are fully aware of developments and activity resulting from all YCN meetings.

To plan, organise and attend YCN Events and Workshops as directed and in accordance with standard office procedures. This encompasses sourcing appropriate venues and negotiating contracts; compiling programme with the key organiser, promoting and disseminating accordingly. Administering delegate registrations and fees appropriately; producing event literature; liaising with speakers; organising required equipment, supporting the event on the day and follow-up. In addition, you will be expected to carry and transport event equipment and materials to/from the venue.

Whenever necessary, secure external funding to support the meetings and activities of the YCN Groups. This will entail developing and maintaining effective working relationships with pharmaceutical companies and other potential sponsors.

To ensure all meeting rooms are prepared for in advance. This can often entail re-arranging the furniture and layout of the meeting room; setting up and dismantling I.T. equipment; opening, closing and securing the room; organising appropriate refreshments and catering if applicable.

To maintain up to date manual and electronic files and databases on all Network Groups
and their members.

To update and maintain the YCN web site with all relevant information associated
with the Network Group meetings and events in accordance with standard office procedures.

To provide a comprehensive administrative and clerical support to the Network management
team and the office. This will include organising meetings and diary management, copy typing, travel/accommodation arrangements and other basic office duties such as dealing with in-coming telephone enquiries, faxing, photocopying, printing and welcoming visitors.

Handle all confidential information in an appropriate manner.

Undertake any such duties commensurate with the grade and post as agreed with the Network
Business Coordinator.

The ideal candidate will have undertaken a similar role before, and be able to start ASAP. However, if you have the relevant secretarial qualifications, and believe that you have the relevant skills set for the post, then do not hesitate to apply by using the online facility available.

Please note that; due to the amount of applications expected, only successful candidates will be contacted.