Legal PA to Business Partner

This role will be responsible for providing a comprehensive and quality service direct to clients and the Business Partner.

Providing a full PA secretarial service predominantly supporting the Partner as well as the legal advisors and where required cover any secretarial needs/absences within the rest of the team. The role requires proactive thinking to support the needs of the Partner and legal advisors.

You will have experience within a PA / Secretarial role and have knowledge or experience of Medical / clinical negligence or PI litigation.

Main responsibilities

*High volume typing of correspondence and documents including instructions to experts and counsel, reports, file notes and attendance notes
*Preparing trial bundles
*Photocopying
*Preparing enclosures ready for signing and sending out with the post.
*Opening and closing client files.
*Filing of incoming and outgoing correspondence, e mails and other documents and keeping this up to date.
*Reconciling payments, compiling and sending bills
*Chasing bills as per legal adviser instructions
*Expenses
*Paying suppliers and cheque requisitions
*Keeping records of closed files
*Interaction with clients mainly over the telephone
*In house forms, laser forms
*Diary management.
*Organising meetings, conferences, travel arrangements etc.
*Travel booking for legal advisers
*Answering the telephone and dealing with routine enquiries
*Use of case management system (training will be given but previous use is desirable)

Skills and qualifications

*Previous experience as a Legal Secretary/PA required, ideally within Medical Negligence or similar area of law.
*Excellent and accurate keyboard skills required, as you will be required to obtain typing speeds to a minimum of 60 wpm.
*Good working knowledge of various applications – word, outlook, elite, digital dictation (Legis 1, Legis 2, sharepoint, powerpoint and excel helpful but not a necessity).
*Taking care and attention with all correspondence and documentation.
*Flexible with the ability to adapt to change, new practices and cope under pressure.
*Excellent presentation skills reflected in their work.
*A methodical and organised approach with keen attention paid to every detail
*Good organisational skills to ensure that the tasks are effectively scheduled within working time available, and that urgent work is completed and returned within the specified timescales.
*Friendly and helpful approach to dealing with queries.
*Excellent communication skills.
*Ability to work under pressure, ability to prioritise, organised and efficient.
*Sense of humour.
*Good listening skills particularly empathy with consumer clients.
*Able to integrate within a team as well as working on one’s own initiative.
*Work as part of a team ensuring telephones/lunch cover.
*Adapt and manage the differing demands and working patterns.
*Ability to deliver a quality service to both internal and external clients.

This role will be paying a competitive salary of between £30,000 – £31,200with an excellent benefits package.

Adecco is acting as an Employment Agency in relation to this vacancy. The Adecco Group UK & Ireland is an Equal Opportunities Employer.