Legal Office Manager

This is a fantastic opening for someone with office management and HR experience to support the Senior Solicitor in this successful legal firm. Previous legal experience is preferred and some accounts/book keeping knowledge is essential. The role offers a great deal of variety and autonomy and support will be offered by the current incumbent through a thorough handover. We are keen to hear from candidates with excellent organisational skills, the ability to juggle priorities and the self-motivation and drive to help to run a small but highly successful firm.

Tasks & Responsibilities

* Provide personal assistance, including audio typing, appointment bookings and email management.
* Deal with enquiries from potential and existing clients.
* Be responsible for the delivery of the firm’s IT systems, including liaising with support providers, completing daily tasks and reviewing the firm’s IT infrastructure.
* Be responsible for all telephone communications by reviewing systems and equipment and liaising with providers.
* HR duties involving line management, recruitment documentation, preparing contracts and offers of employment and organisation of the appraisal system. Handling all HR administration and liaising with accountants and the Law Society regarding new starters.
* Ensure all staff receive the relevant training.
* Be responsible for the marketing and promotion of the firm. This includes producing documents, database and website management and identifying networking opportunities.
* Reviewing and monitoring the company website.
* Provide building maintenance and organisation of its facilities and equipment.
* Take on various accounting duties, such as payment recording, monitoring fees received, dealing with accounting queries and upkeep of documents. Raising invoices, chasing clients for payments and completing transfer sheet for monies to be moved from client to office account etc.
* Handling the firm’s insurance requirements, ordering office supplies and organising the firm’s social events
* Suggesting ways of improving practices and creating efficiencies
* Other ad hoc duties as required

Skills and experience required

* Previous experience as PA/Office Manager within a professional services environment is essential.
* Experience of managing other staff and an awareness of HR systems and processes is essential
* Strong numeracy skills and the ability to handle the day to day accounting processes
* Excellent IT skills in Microsoft Outlook, Word and Excel.
* Calm manner, conscientious approach and the ability to multi-task
* Proven initiative and first class organisational ability
* A hands on approach and willingness to roll up your sleeves to get the job done

Hours

9am – 5:30pm as standard but flexibility is required

Salary: £31,200 – £33,600depending upon skills and experience, plus 25 days holidays and bank holidays.

Adecco is an employment agency and an equal opportunities employer. Due to the high volume of responses to our advertising we are unable to respond to all candidates directly. If you have not heard from us within 4 working days then please assume that on this occasion your application has been unsuccessful. Thank you for your interest.

Adecco is acting as an Employment Agency in relation to this vacancy. The Adecco Group UK & Ireland is an Equal Opportunities Employer.