Import / Export Coordinator

Job Title: Import/Export Co-ordinator

Groups: Parts, Raw Materials, Dies & Machinery

Employment Status: Permanent

The Company

Honda Trading Corporation is a global network operating in over 21 countries and regions with bases in 54 locations throughout the world. We are a wholly owned subsidiary of Honda Motor (Japan) and the only trading company of the Honda Group.

Honda Trading Europe Ltd is a £400M Company, with the European HQ based in Swindon and extended branches in Italy, Germany and Turkey. Through our unique network, we provide a diverse range of products and logistics services within the supply chain of Honda’s European and Global manufacturing operations.

We specialise in supplying:
Raw materials such as light metals, steel, plastics and resin
Direct supply import of parts for Just in Time delivery to Honda’s EU production facilities & their Suppliers.
Parts export to Honda’s global manufacturing operations
Dies and machinery for manufacturing operations.
CE Marking of manufacturing equipment.

Through our corporate philosophy we are dedicated to exceeding global customer expectations through creative and effective commercial activities using established methods such as Total Quality Management (TQM). We are an ISO & AEO accredited progressive Company, continually exploring new business opportunities to expand our portfolio.

The Roles

The opportunity has arisen for suitable applicants to join HTE in the roles of Import/Export Co-ordinators on a permanent basis.
Daily activity is related to Import and Export activities between our suppliers and customers on a global basis.

The primary function is to:
Arrange quotations, place orders, manage collections and arrange exports/imports to supply overseas Honda factories from UK/EU manufacturers.
Ensure part prices are updated and provided to our customers on a regular basis, following supply chain cost movements.

Responsibilities
The main responsibilities include:

Raising quotations, purchase orders and invoices in line with customer order requirements.
Confirm all purchase costs and sales prices are correct and in line with the relevant quotations.
Dealing with customer and supplier queries effectively.
Proactively managed aged debt to meet cash flow targets.

Other responsibilities include but are not limited to:
Calculate forward orders to meet production schedules and accommodate supplier and shipping lead times.
Ensure goods are Imported/Exported through customs using HTE’s forwarding agent and supplied to the agreed point of delivery.
Develop, maintain and improve successful relationships with HTE customers and suppliers.
Maintain detailed and accurate logs of any Quality claims, coordinating information between customer and the manufacturer.
Identify opportunities for continuous improvement to existing work processes.
Maintain an effective filing system of past and current business transactions.

Person Specification: Skills & Experience required

Must have:
Administration experience within Purchasing/Logistics/Sales Co-ordination or a similar field.
Excellent customer service skills.
Excellent communication (verbal & written) and organisation skills.
High levels of accuracy.
Excellent numerical skills.
Fully conversant with Microsoft office (Especially Excel – Intermediate to Advance level).
Full and clean UK driving license.

Desirable:
Import/Export experience.
Automotive supply chain understanding.
CIPS or similar qualification would be an advantage in these positions.

Capabilities/Competencies

Customer Focus
Teamwork
Planning & Organising
Making things happen
Professional Integrity
Learning Agility
Continuous improvement & challenge
Analysis & Problem Solving

Benefits (Permanent Status)

Salary: £26,000per year – £26,000 per year depending on experience and with the potential for further progression for exceptional candidates, plus benefits as outlined below
37 hours per week with additional flexibility according to business requirements
Honda Defined Contribution Pension Scheme (with generous contribution from HTE) including life insurance cover
25 days annual holiday (plus statutory bank holidays)
Potential to accrue additional holiday when circumstances permit
Child care voucher scheme
Honda New Car Lease Scheme with preferential terms (after successful completion of probation period)
Private Medical Insurance for associate and immediate family (after successful completion of probation period)
Premium membership to National Health & Fitness Club (after successful completion of probation period)
Opportunity to purchase Honda products at attractively discounted prices

Personal development
Future potential progression opportunities and/or cross functional development based on demonstrable performance.