Financial Administrator

Department: DS7

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Company: Canary Wharf Management Limited

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Reporting to: Building Manager

Our Culture And Values

Working at Canary Wharf Group means working for a forward thinking, collaborative team. We hire staff who strive to make a difference and achieve the highest standards. Everyone is empowered to make a difference and our ethos encourages everyone to think like an owner. Our business puts our customers and people at the heart of everything, we work to meet their needs and exceed expectations.

Our mission is to empower our people, engage our communities and create sustainable places.

Our Values Help Us Achieve Exceptional Results

Excellence: Commit to achieving the best with integrity

Collaboration: Make use of our vast experience and knowledge to work effectively together

Engagement: Develop our people, our communities, our stakeholders and our suitable environment and be exceptional while respecting others

Ownership: Take responsibility and pride in what we deliver. Everyone has the opportunity to make a difference.

Innovation: Embrace change and encourage innovation

Job Summary

To provide accounting and administrative support to the Building Manager, Building Services Manager and the wider building team.

Main Responsibilities

• To collate, monitor and analyse property service charge expenditure and income
• To raise, monitor and collate all purchase order requests, purchase orders and invoices and to ensure these are prepared in accordance with the agreed procedures and are correctly coded
• To process all invoices on a weekly basis
• To raise and process tenant recoverable and intercompany charges back to the service charge budget
• To liaise with the Building Manager and Building Services Manager to raise all tenant utility billing on a monthly basis
• To track, analyse and report on nominal transaction costs, project sped and tenant charges
• To reconcile, monitor and analyse the financial reports monthly To liaise with energy consultants to ensure accurate and up to date utility (electricity, gas and water) data is provided and being used for billing
• To prepare and assist with annual budgets and year end financials To assist tenants with queries related to the property service charge expenditure, income, environmental data, building signage and other
• To provide a thorough, detailed reconciliation of all accounts as required To forecast budget savings and additional expenditure monthly
• To reconcile and manage petty cash
• To liaise with the cleaning manager and supplier at the end of each month to order cleaning and toilet supplies for the building.
• To work with the central Accounts department on costs and coding
• To assist with leasing related matters e.g. lease records, data allocations and apportionments of multi tenanted floors
• To provide information to auditors and assist with the audit process as required
• To provide a monthly open purchase order report and liaise with the Building Manager and Building Services Manager for closures and action as necessary
• To carry out any other reasonable duties as requested by the Building Manager and Building Services Manager.

Salary: £43, 606

Closing Date: Friday 2nd February 2024

What We Require Of You

• The incumbent should possess good administrative skills and have at least 2 years’ experience in working in a property environment.
• The incumbent should have strong experience and background in an accounting environment.
• Computer literacy is essential. Knowledge of Microsoft Word, Excel and Outlook is essential.
• The incumbent must be able to use their initiative, communicate at all levels and deal with problem situations.
• The incumbent must have strong interpersonal skills and be polite and courteous to all tenant visitors and contractors.
• The incumbent must be well presented and have a flexible and organised approach to work and be able to manage a heavy workload.
• The incumbent must be a team player who is hardworking and able to work under pressure.
• The incumbent must have an appreciation of the importance of customer service and how this is applied in the context of Canary Wharf.

What We Offer

Diversity and Inclusion: We recognise the importance of embracing diverse experience, skills and perspectives at all levels and operating in an inclusive working environment, in order for everyone to reach their full potential. We also recognise that it makes business sense, since being an inclusive employer leads to better business performance and higher levels of employee engagement and satisfaction. We welcome applicants with diverse backgrounds, perspectives and skills and are committed to fostering a culture whereby everyone can reach their full potential.

Flexible Working: As an inclusive employer, we recognise the positive impact flexible working can have on an individual, their wellbeing, engagement and productivity. Therefore, we are open to consider flexible working arrangements, both temporary or permanent.

Learning and Development: At Canary Wharf Group, our employees receive a wide range of support to help improve their skills and achieve their career goals. We offer development opportunities through classroom and e-learning training, mentoring, cross department experience and on the job learning. We heavily invest in our staff attaining accreditations to develop existing and new skills, support chartered status, sponsorships and provide further educational opportunities which are job and business related. We never stand still and continually invest in developing skills and knowledge to ensure individual and company growth.

Other Benefits: We are committed to building a safe, happy and healthy community for our employees and we offer a comprehensive range of benefits, all designed with our employees and their wellbeing in mind. From generous pension and insurance plans, to health benefits, subsidised gym membership, store discounts and family leave, our benefits package allows our employees to choose the benefits that suit them and their individual needs.

If you are interested in joining our highly professional and skilled team for our next exciting phase of development, please complete the form on this page to apply online.

Early applications are encouraged as we reserve the right to appoint at any point.