Finance & Sales Administrator
Full job description
Baseline Recruit Ltd
Salary: £27,600 – £28,800 per year
Our client is a highly successful educational business with operations nationally – due to unprecedented growth there is currently a requirement in the commercial team for a Finance & Sales Administrator. This role is front facing so an excellent customer service approach is essential as well as being able to work in a fast paced environment. Part of the role is allocating costs, Credit Control and preparing invoices so this experience would be desirable.
Remit:
Responsbile for end to end process with regards to income, booking patterns and applying payments and customer aftercare.
Core responsibilities:
* Deal with account related queries from parents and Nursery Manager
* Record all parent communications relating to finance on NMS.
* Prepare monthly invoices, ensuring all changes are captured accurately
* Undertake regular checks (including cross checks against registers, funding claims, starter report, leaver report, booking pattern changes report, funded children report, birthdays report) to ensure complete accuracy.
* Provide support to Nursery Managers in the administration of Early Years Funding
* Make amendments to accounts – booking patterns, part month calculations (new starters and leavers), transfer sibling discounts where needed etc
* Undertake regular checks to ensure the Nursery Management Software is 100% accurate to facilitate correct and complete invoicing of all children in attendance, including cross checks of registers against Bill Payers.
* Issue final invoices for leavers – balance with deposits where needed
* Record receipts and refunds of deposit
* Issue invoices on the 25th of each month
* Credit Control – take a proactive role in credit control by following the Debt Management Procedure.
* Add late payment penalties to accounts in accordance with the Debt Management Policy
* Assist in covering duties of other members of the team during their annual leave.
General Duties:
* Record credits and additional income for Finance Team
* All other duties as requested from Finance/Managers/Directors to include but not limited to creating spreadsheets, providing data, and any other ad hoc duties required to meet the demands of the team.
* Participate in weekly team meetings via phone/in person
* Participate in monthly team meetings in person
Self-Management:
* Manages time efficiently and effectively
* Problem solving Skills
* Proactive, able to prioritize tasks and activities
The Requirement:
Desirable to role
* Exceptional Customer Service skills
* Willingness to learn
* Good communication skills
* Team player
* Planning and organisational skills
* Ability to work to deadlines
* Self-management skills
* Conflict resolution skills
To apply for this job please visit definitejobs.co.uk.