Event Logistics Manager

Salary: £28,800 – £36,000 per year

Event Logistics Manager

Location: London

Position: Permanent Full-time (freelance/contractual hires will be considered on an interim basis)

This is a fantastic opportunity to stretch your experience to one of the biggest and most exciting continents of this decade – Africa.

Who we area

We are a thriving independent, full suite service corporate communications, marketing and branding agency. We are small, but mighty. 

Our impressive roster of exciting global clients – each blazing a trail in their respective fields – is indicative of the expert guidance we provide to help them reach both their short and long-term goals. 

Purpose of the role

Reporting to the Senior Account Director and the Managing Director, this role provides a great opportunity for an experienced Events Logistics Manager. 

You will have responsibility for the logistics involved in putting on a range of events (promotions and product launches, social events, cultural events, large international conferences). The Event Logistics Manager will manage the whole process of logistics from planning right through to running the actual event itself and the post event evaluation. The role is very hands-on and involves working as part of a team.

The Event Logistics Manager will work with the account management, PR/comms and events team members to provide information of logistics as required for the event, direction and support, whilst maintaining motivation and enthusiasm. 

You will also be responsible for the development of client relationships in order to maintain and increase business opportunities in line with the account and company strategic objectives. 

Responsibilities:

• Liaise with clients to find out their exact event requirements
• Produce detailed proposals for events (for example, timelines, venues, suppliers, legal obligations, staffing and budgets)
• Research venues, suppliers and contractors, then negotiating prices and hire
• Manage and coordinate suppliers and all event logistics (for example, venue, catering, travel and VIP Logistics)
• Liaise with Corporate Communications & PR team to promote the event and attract sponsorship.
• Manage all event planning, e.g. organizing guest speakers and delegate packs
• Co-ordinate suppliers, handle client queries and troubleshoot on the day of the event to ensure that all runs smoothly and to budget
• Manage a team of staff, giving full briefings
• Organise facilities for car parking, traffic control, security, first aid, hospitality and the media
• Make sure that insurance, legal, health and safety obligations are followed
• Oversee the dismantling and removal of the event and clear the venue efficiently
• Research opportunities for new clients and events
• Any other tasks required by the Managing Director

Requirements:

Relevant event experience on large international events with management responsibilities

Educated to degree level/professional qualification or qualified by experience

Agency experience is essential

Proven experience in logistics and delegate management

Experience in the financial services sector 

Experience of leading and contributing to pitches – including excellent presentation skills

Excellent organisational skills

Technical and logistical acumen (for example ability to write audio-visual event briefs in advance and execute on-site

Negotiation skills (when seeking best price for venues, suppliers and contractors

Ability to manage budgets

Excellent communication and interpersonal skills

Ability to manage multiple stakeholders, including clients, colleagues and vendors, to time and under pressure

Ability to meet changing deadlines and briefs; to be flexible and unphased by changes in focus of event, numbers attending, budgets or location

Anticipate before, during and after the event, ability to troubleshoot and problem-solve

Ability to think at a strategic level

Ability to work calmly under pressure and work to very tight deadlines

Numerate and experienced at managing complex budgets, preparing spreadsheets, costings, etc

Able to work on own initiative and also as a key ‘hands on’ team member

Exceptional accuracy and attention to detail

A ‘can do’ attitude and solution-orientated

Languages are not essential, but would be helpful, particularly French

Other 

Flexible about working long hours and weekends when required

Willingness to travel in UK / overseas and spend time away from home often at short notice

Why you should come to work for us

We are close-knit agency and pride ourselves on the culture of inclusivity and camaraderie, with Africa as our specialism.