Estates Admin Officer 30 Hours

JOB PURPOSE

To provide administrative and clerical support to Estates & Facilities departmental services. The post holder will be responsible for the provision of a full and effective administrative and clerical support service to all Facilities departments. He/she will also be responsible for inputting data onto departmental database systems and producing reports as required. The post holder will be expected to arrange and plan his/her own work on a day-to-day basis within the overall demands and priorities of the department.

PRINCIPAL DUTIES & AREAS OF RESPONSIBILITY

To provide a full clerical support service to the department including organising, sorting and filing documents and papers; dealing with incoming and outgoing paper and electronic post as required; photocopying, faxing and distributing information by post; typing letters and other documents
To provide administrative support for meetings as required
To attend and service meetings as required.
To liaise with appropriate personnel to make appointments for Facilities team and to maintain an appointments diary.
To supply petty cash requisitions to Facilities staff.
To co-ordinate and keep records of staff leave, absences and attendance at mandatory fire training.
To maintain and develop the department’s web site on the Trust intranet. (Training will be given)
Use departmental database for recording appropriate information as requested and producing reports.
Any other duties commensurate with the grade which may be required from time to time to ensure the effective running of the service.

Taskmaster is operating as an employment business / agency for this vacancy.

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