Document Controller Ardmore Group

Description And Requirements

Ardmore have been at the forefront in delivering hundreds of major projects across London. Some of our iconic projects include the Corinthia Hotel, Old War Office restoration and the Greenwich Peninsula.

We build homes, offices, hotels, schools, medical centres, parks, playgrounds – every facility our great city needs. And we do it with passion. With sensitivity. With style!

Document Controller role will involve ensuring that all project documentation is up to date, available and easily accessible by the Project Team. Responsible to keep various trackers and documents up to date and compile the Handover Documentation (H&S Files).

The Project:

A mix used scheme that will consist of 30 super-prime residential units and luxurious private amenities, an art gallery and a high specification office and commercial space. The redevelopment includes two blocks of up to eight storeys, formed in both concrete and steel frames, linked by three-storey basement.

Main Responsibilities:

· Create electronic and paper-based filing systems (including racks for full size drawings) for each design discipline including drawings, specifications, various design related communication etc. Ensures that all this information is up to date, downloaded from the Information Management System (i.e. 4Projects, BIW, FTP sites). Also make sure that ‘used-on’ projects and out-of-date documents are superseded.

· Provide 4 Projects training for new members of the Project team.

· Create and regularly update various trackers, registers, and other tools to ensure that all stored information is accessible and easy to find.

· Assist in the creation of the Health & Safety File and ensure that it is done at least 6 weeks before the final completion of the project. Follow the guidance and instructions of the Design Manager and CDM Coordinator while compiling all information, documents, and certificates for the Health & Safety Files.

· Provide any other administrative assistance required by the Project Team, including deputising the Project Administrator while absent/on holiday and ensure the smooth running of the project office including switchboard operation and general administration as and when required.

· Raise orders for materials and plant and goods received on the Intellect system (where there is no logistic manager on site)

We’re Looking For:

· NVQ Level 2 in Business & Administration

· MS Office 2016 (Word, Excel, Outlook)

· Strong experience of working with 4 Projects

· Previous experience working with an engineering or construction company

· Strong administration skills

· Fast and accurate IT skills

Example of Company Benefits (Dependent on role level)

• Competitive Maternity, Adoption & Paternity Pay scheme
• Medical Cover (Most pre-existing conditions are covered) – Dependent on role level
• Competitive holiday allowances, starting with 25 + bank holidays and going up to 30 days + Bank holidays (dependant on length of service), Day off on your birthday also included!
• Competitive pension scheme to help you for when you retire
• Life Assurance (Paying 4* your salary)
• Relevant professional membership fees paid and continued support with your professional growth and Learning.
• Generous Staff referral scheme, paying up to £3,500
• The opportunity to save up to 25% on your bike via the Cycle to work scheme
• Discounts on 100’s of retailers and Gyms

Further Information About the Role
Kindly be aware that this advertisement for our job vacancy may not encompass all assigned duties, responsibilities, or aspects of the role described. It is subject to potential amendments at the sole discretion of Ardmore.

For a full role profile, please contact us directly at

Equal Opportunities

Ardmore are an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender, reassignment, religion or belief, marital status, or pregnancy or maternity.

Reasonable adjustments
We would like you to perform at your best at every stage of our recruitment process. Please contact us using if you require any reasonable adjustments to complete your application.

Candidate Privacy Notice

As part of our recruitment process for all roles including employees, consultants and subcontractors, we collect and process personal data relating to job candidates and potential candidates. We explain how we use personal information in the Candidate privacy notice. To view our Candidate privacy notice please visit the Ardmore Group website > Working for us > privacy notice.