Document Controller

Salary: £26,000 per year

J. Murphy & Sons Limited is a leading global, specialist engineering and construction company founded in 1951 that improves lives by delivering world-class infrastructure.

Operating in the United Kingdom, Ireland and Canada, we provide better engineered solutions to infrastructure sectors including Transportation, Water, Power, Natural Resources, and Construction & Property.

Headquartered in London, we also have a number of related businesses – Ground Engineering; Utility Connections; Murphy Plant; Urban Infrastructure; Murphy Process Engineering; Pipeline Testing Services; Specialist Welding Services; and Electrical Services. We are specialists in delivering pipelines; design; marine; structural steel; tunnelling; fabrication; bridges and piling; and invest heavily in our substantial holding of plant; equipment and facilities.

Murphy employs around 3,500 engineers, professional managers and skilled operatives around the world. Together, we work as ‘One Murphy’ by directly delivering the people, plant and expertise needed to make projects a success.

There’s more to Murphy.
Document Control – Cannock

At Murphy, we believe our people are our greatest asset, which is why they are at the heart of our company and everything we do. The diversity of individuals and skills we require is simply huge and we need a large workforce of varied skills to match the size and complexity of our projects.

A fabulous opportunity has arisen at our Cannock Office for a proven Document Controller to join an established team. If you are organised, conscientious and an experienced Document Controller, this could be the role for you!

The ideal applicant would,provide assistance, support and advice on all document control issues within the BU / Sector and effectively manage all document control aspects for allocated Projects.

What you will be doing:
* •Encourage a document control culture and awareness within the Project / BU / Sector teams.
* •Ensure the Sector / BU / Project teams adhere to group procedures and governance.
* •Maintain professional working relationships with team members and stakeholders.
* •Delegation of appropriate work to junior staff, whilst maintaining accountability
* •Cover work for other DCs as required.
* Document Control Delivery
* •Ensure document control is the focal point for all construction documentation and is manged in a controller manner.
* •Ensure document control requirements are administered as per contract requirements and within agreed timescales.
* •Ensure only approved, current documentation is available for use by all relevant parties at the point of use.
* •Ensure Obsolete/Superseded/Withdrawn documents are kept by DC for reference or the purposes. Ensure they are clearly identified and/or stored separately. Ensure other holders of Obsolete/Superseded/Withdrawn documents are deleted/destroyed or marked as ‘Superseded’ and removed from possible use. Carry out periodic checks to ensure compliance.
* •Maintain the CDE (F Drive/Aconex and/or Client CDE). Ensure information stored on Client’s CDEsis permanently available or transferred to the JMS CDE prior to contract completion.
* •Create and maintain document registers as required.
* •Allocate document numbers as per the JMS or Client specified Document Numbering procedure.
* •Review document details, ensure they are correct prior to issue (e.g. doc number, revision, status(reason for issue), title, date, page numbering, header, footer, template used, print set-up, signatures).
* •Quality check documents and edit any that have typographical / formatting errors that may lead to the disqualification of the document or cause it to look unprofessional. Ensure the entire documents legible.
* •Assist in the creation and maintain distribution lists / workflows / review cycles.
* •Ensures there are no errors in filenames before submission of electronic files.
* •Ensure documents have been reviewed and approved by a competent person as per contract requirements.
* •Ensure the reason for change is recorded when documents are revised.