Crew and Logistics Coordinator

Salary: £30,000 – £48,000 per year

The client is a leading video tech rental company providing high-end equipment and world-class technical services for live entertainment, virtual production, film & TV drama, broadcast, (e)sports and corporate events.

Reporting into our Project Director the purpose of this role will be to support the booking of crew and logistics for our events, alongside carrying out other administrative duties to support the project team.

Requirements 

• Most importantly for this role, you are cool and calm. During busy periods there can be high demand for crew and last-minute changes are not uncommon.

• You can consider requests and prioritise accordingly – solving problems and thinking on your feet will be an important part of this role

• You’re a team player. We are a small business, and everyone jumps in to help where needed and support one another

• You are proficient in Microsoft office and pick up new systems easily

• Your communication skills are on point, your written and verbal skills are excellent, and you never leave anyone wondering what is going on

Responsibilities

• Supporting the projects team on a day-to-day basis with proactive booking for freelance technical crew and local crew

• Booking and coordinating the booking of logistics including trucks collecting and coming back to our warehouse

• Arranging taxis, hotels, and other travel arrangements for both crew and our in-house project teams

• Communicating with the projects team ensuring all information is up to date and accurate for crew and logistics in project plans and in our in-house systems

• Maintaining our database of freelancers, ensuring that we hold up-to-date information including any relevant qualifications, certifications and insurance documentation

• Holding and developing relationships with relevant suppliers including crewing companies, transport and trucking, vehicle hire and taxi companies

• Continually liaising with regular crew to gain availability and where necessary, arrange long term bookings over bust periods

• Handling freelancer invoices, cross-checking against our records and purchase orders

• Purchase ordering for all crew and logistics-related expenses

• Continually looking to fine-tune and improve existing systems and processes and working with the Projects Team to get them implemented

Benefits:

• Competitive salary

• Hybrid working between Slough and remotely

• 24 days annual leave, plus bank holidays, increasing by 1 day per year on 3 years’ service to a maximum of 30 days

• Your birthday off every year

• Cycle to work scheme

• Standard pension contributions