Construction Administrator Available Immediately

Office Angels Wimbledon are currently looking to appoint a full time construction administrator for one of our clients based in South West London.

The successful candidate will be AVAILABLE STRAIGHT AWAY!, educated to degree Level, will have administrator experience, excellent organisational, communication and customer service skills, advanced MS Office skills including use of MS Word, Excel, Project and Powerpoint a property/construction background is preferred.

Your duties will include;

*Answer telephone calls.

*Secretarial duties for Directors and other Managers.

*Assist as required with vehicle purchasing, maintenance/service arrangements, Road Fund Licensing, Vehicle Insurance and Insurance claims, MOT testing arrangements, Company AA membership.

*Printing requirements for offices and sites.

*Keep records of staff holidays, sickness

*Placing advertisements for staffing requirements at request of Directors and collating c.v.’s and further action as required by Directors.

*Contacting recruitment agencies at the request of Directors for staffing requirements both Contract and Permanent. Collating c.v.’s arranging appointment for interviews etc.

*Organising the office cleaning.

*Programming of telephone system.

*Arranging official company functions as required by the Directors.

*Arranging training by liaison with the Directors as required. Dealing with and obtaining grants etc. for training courses.

*Management of all office equipment in conjunction with the Directors including the computer system-network.

*Organising bulk photocopying requirements and assisting/carry out where necessary.

*Collection/delivery from/to office trays.

*Reception – deal with reception/visitors.1.

*Organise couriers as required and keep record of same.

*Purchase office equipment – always with prior approval of a Director.

*Ordering tea, coffee etc. and any other requirements for meetings.

*Printing drawings on plan printer when required.

*Arranging efficient disposal of litter, rubbish etc.

*Receive materials and plant records from site with supplier delivery tickets. Regularly chase same if late.

*Receive invoices on daily basis from suppliers and sort.

*Post invoices onto computer system.

*Check content of invoices against records in (1) and maths check.

*Pass invoices for payment/raise account queries with suppliers.

*Clear for payment and arrange cheques/remittance advice and present to the Directors.

*Ensure discounts obtained by complying with/or negotiating payment dates.

*Process all sub-contract/services payment recommendations received from the Directors.

*Post all sub-contractor/services recommendations onto the computer system.

*Raise sub-contractor/service payment advices and cheques and present to the Directors.

*Control petty cash.

*Arrange and produce monthly transaction prints of contract costs.

*Keep tidy manual files of all records.

*PAYE and VAT duties – if agreed with the Directors.

*Periodically forward records to external accountant at agreed intervals

Whilst we’d love to get back to every applicant personally, it isn’t always possible and sadly we cannot provide individual feedback.

If you are interested in this role and wish to be considered please click apply!

Office Angels are acting as a recruitment agency for this role.

Office Angels is acting as an Employment Agency in relation to this vacancy. The Adecco Group UK & Ireland is an Equal Opportunities Employer.