Band 3 Admin Support

Salary: £26,000 per year

Band 3 Admin Support Officer sought for our public sector health service client based in Belfast City centre.

* Band 3 Admin Services Support Officer for our client in Belfast City Centre

* Starting ASAP- 2 week trial period initially, and then until the end of December in the first instance with possible extensions.

* 37.5 hours per week, 9am-5pm £26,000 per year.

Duties:

* Answer and record telephone calls and process highly sensitive and confidential information accurately and communicate this to appropriate health protection staff for action.

* Provide administration support for Education Cell emails and action them appropriately.

* Input and retrieval of data from manual and electronic systems.

* Assistance in the provision of statistical information as required.

* Ensure the timely handling and distribution of mail, including electronic mail.

* Maintain comprehensive filing systems, including manual and electronic files in accordance with PHA policy.

* Word processing and typing as required, including correspondence, the compilation of agendas and papers. This may include audio word-processing. Use of available graphics packages to produce presentations.

* Receive and deal with telephone communications and action as appropriate.

* Provide administrative support for projects as requested by health protection staff.

* Organise meetings, seminars and workshops including preparation of papers, arranging venues, notifying attendees, minute-taking and follow-up action.

* Make appropriate travel and organisational arrangements as required.

* Maintaining a high level of confidentiality of information in line with current legislation.

* Working as

Essential Criteria

* 5 x GCSE’s (including GSCE Maths and GCSE English Language (Grades A* – C) OR equivalent qualification to demonstrate literacy and numeracy OR higher qualification. OR 18 month’s relevant experience in an office environment.

* One year’s experience working with Microsoft office