Audio Visual Events Pm

Project Manager

Job Description

Position Overview

The overall purpose of the Project Manager is to take multiple sales proposals, analyse the equipment and labour requirements, fulfil these requirements, then to communicate to the staff how the event is to be executed, and manage the client’s expectation while on show site.

Key to this role is flexibility. A keen sense of self dependence is crucial to the role as they will be making decisions towards every aspect of the job. The Project Manager will be responsible for booking their travel and maintain a high degree of time management.
Additionally the Project Manager will be responsible for liaising with preferred vendors across the globe, it is therefore imperative that they build and maintain a good relationship with these vendors whilst securing the best deal. Communication is key to this role in managing the clients expectations at all times.

The Project Manager will also work closely with the account executives and their input and opinions will be taken into consideration in larger proposals, therefore the Project Manager must be able to specify all aspects of the AV requirements.

Key Job Responsibilities Weight %

Execute events 20%
Run seamless events for global sales client in locations around the world. Work tirelessly to ensure company run the best event possible. Plan staff and equipment lists, sourcing equipment, problem solving, managing the smooth running of events and acting as the onsite client contact.

Perform site surveys 20%
The Project Manager may need to visit the venue to obtain an accurate plan for the setup, meeting with the client onsite to discuss the realisation of their ideas, whilst making sure that all their expectations can be fulfilled within the technical limitations of the room, including a detailed overview of the hanging points and power available in the room.

Develop show design 20%
Generate schedules and drawings, contact venue to coordinate project including load in / out procedures, power, loading dock permissions, etc. Maintain focus on client needs by attending client meetings, creating and maintaining organized show files, and responding to client concerns, questions, and problems. Supervise the creation of CAD documents and renderings that are accurate and convey the intent of the technology.

Proactive selling 20%
Assist the sales team to help determine equipment needs and technical solutions for assigned project. Review all sales documents to confirm that the equipment and technical positions will in fact meet the client’s needs, and that profit forecast assumptions are attainable.

Analyze labor requirements and fill positions for events 10%
Communicate logistics with operations 10%
The Project Manager will be expected to forge strong relationships with the hotel management team and the branch office team in an effort to drive the company brand consistency of events in all venues, especially in client hotels.

Job Requirements
 5 years tech experience
 Event management experience
 1 year experience with CAD drawing
 1 – 2 year rigging experience
 Full driving license
 Excellent communication Skills
 Works well under pressure
 Ability to multi task

Competencies
 Flexibility
 Results Orientation
 Negotiation skills
 Production efficiency
 Detail oriented
 Concern for Quality
 Listening skills & Communication
 Problem Solver
 Exceeds Customer Expectations
 Teamwork
 Decision Making