Administration Team Analyst / Assistant

As the Administration Team Assistant for a large investment bank you will be sit within the Fixed Income team on the busy trading floor. You will be responsible for supporting the FI Admin team in day to day duties, including administrative tasks for Fixed Income Business management

Key Responsibilities

• Review and approve expenses, ensure consistent adherence to the appropriate FI policy, questioning where out of policy.
• Manage travel approvals, perform controls on travel based on the Travel agency reports, and review travel policy if necessary, and again questioning where requests are out of policy.
• Admin support for the FI Admin team such as booking of meeting rooms, helping to chase employees in respect of OPC controls: e.g. mandatory training, sign off of the KRD, 10 days block leave, Ensure the headcount for FI is up to date, Help with desk moves and Events team when required. Any other tasks required.

Experience / Skills / Personal qualities

• Minimum of 2 years’ experience within an Investment bank, ideally Fixed Income or similar team
• Integrity: Maintain a high level of confidentiality and trustworthiness and consistently present a positive image to all contacts
• Can demonstrate strong problem solving skills
• Attention to detail in all tasks
• Tactful and can communicate bad news in a balanced way
• Trustworthy with good attendance and punctuation
• Organization: Ability to organize different tasks, prioritize appropriately and distribute the workload in a balanced way
• Effective communication: Communicates well, gives clear guidelines and instructions to the team
• working: Excellent team player with strong one-bank behaviours, lead the team by example
• Listening: Good listener, meeting regularly with Business Management, own team and other departments if need be (e.g. HR)
• Results orientation: Results focused
• Motivation: Self-motivated but also motivating for management team and direct reports
• Sound judgment: Balanced thought process
• Risk awareness: Understanding of risks

This is a Temporary position to start ASAP so all applicants must be either available immediately OR have a notice period of no longer than 2 weeks.

Alexander Mann Solutions, a Recruitment Process Outsourcing Company, may in the delivery of some of its services be deemed to operate as an Employment Agency or an Employment Business.