Administration Officer
Full job description
Connect2Luton
Salary: £26,000 per year
Role Administration Officer
Contract Temporary
Grade L3
Pay 10.21
Connect2Luton are excited to recruit a Administration Officer on behalf of Luton Borough Council within their People Directorate department!
As Administration Officer you will responsible to provide reception and administration support to members of the Youth Offending Service and process referrals as required.
About the Role
Provide administrative support to members of the Youth Offending Service,including the typing of letters and formatting of reports (including those for thecourts) within strict time limits, dealing with telephone enquiries, processingreferrals and minuting meetings as required.
Provide a reception service to visitors and clients (including children, youngpeople, parents/carers and a range of professionals) attending the office inperson and ensuring health and safety regulations are adhered to.
Process court, police and referral paperwork and enter data onto the electronic
Youth Offending Service case management systems on a daily basis.
Open and distribute incoming mail including, electronic mail, daily, scandocuments to case files and ensure outgoing mail is posted or delivered as
Take daily responsibility for the service cash float, distributing and receiptingfunds, balance and reimburse in line with agency policy,
Maintain all records as necessary including those held on the electronicdatabases and paper files, ensuring that all records are up to date and filed
Bring to the attention of the Senior Administration Officer any deficiencies ofsupplies or resources and report any faults or repairs to the building(s) orequipment as necessary to the appropriate department or company in line with agreed procedures.
Attend and participate in meetings, training courses and employee
development activities as the service requires and/or keep up to date with
legislative changes and requirements of the Youth Justice Board/Ministry of
Justice
About you
Able to manage periods of heavy and conflicting demands in order to meet deadlines and targets.
Able to communicate effectively (English – verbally and written).
Ability to use Microsoft Office applications eg: Word, Excel,
Powerpoint etc
Flexibility to work as part of a rota system with other administration to cover evenings and Saturdays (approx. twice month)
RSA 11 Word Processing or equivalent experiencedemonstrated by accurate and speedy data entry and keyboard skills (approx 50 wpm).
Educated to GCSE (min grade C) standard or equivalent in English Language and Methematics
About Us
Luton Borough Council have partnered with Kent County Council to create Connect2Luton, a recruitment managed service for all contingent temporary agency, contract and interim roles at the Council.
Our heritage and being local government owned means we have a wealth of knowledge and expertise within the public sector, with many of our employees having previously worked for the Council or have supplied previously into the Council, for several years.
We are an equal opportunities employment agency and business that positively encourages applications from all suitably qualified and eligible candidates.
Connect2Staff/Connect2Kent, part of Commercial Services Trading/Kent Ltd, is an equal opportunities Employment Agency & Business and positively encourages applications from all suitably qualified and eligible candidates.
To apply for this job please visit definitejobs.co.uk.