Admin Officer

We are currently recruiting for an Admin Officer to work with one of our public sector clients. The working hours will be Monday – Friday, 37.5 hours p/w.

Job Duties

• To provide a full clerical support service to the department including organising, sorting and filing documents and papers; dealing with incoming and outgoing paper and electronic post as required; photocopying, faxing and distributing information by post or email; typing letters and other documents
  

• To deal with communications and ad hoc enquiries from staff and service users, members of the public, and a wide range of external organisations and professionals.

• To provide administrative support for meetings as required e.g. organising meetings including checking access arrangements, booking rooms and refreshments, sign language and ethnic minority language interpreters as appropriate, organising travel arrangements, administering expense forms, liaising with members regarding dates, sending out notice of meetings, agendas and minutes.

• To attend and service meetings as required. This could include welcoming participants, organising refreshments and taking minutes and typing them up and circulating them after approval.

• To maintain and update mail-outs and labels for Trust and staff departments, advisory group members and voluntary and community organisations and organising electronic or paper mail-outs to such groups as required (typing, copying and posting etc.)

• To liaise with appropriate personnel to make appointments for the Head of Service/Management team and to maintain an appointments diary.

• To adhere to relevant Statutory Instruments and Trust policies and guidelines e.g. Data Protection, Health and Safety, Confidentiality and personnel policies and guidelines.

• To contribute to the production of information for distribution across the Trust and to other relevant organisations.

• Use departmental database for recording appropriate information as requested and producing reports.

• Any other duties commensurate with the grade which may be required from time to time to ensure the effective running of the service.

Taskmaster is operating as an employment business / agency for this vacancy.

Due to the volume of responses we receive, unfortunately we are not able to give feedback to individuals, if you have not heard back within 3 days please assume that you have not been successful for the role you have applied for.