Admin Assistant

Admin Assistant
Contract – 200-225 per day
5 days in the office (London)

• Tracking quarterly and annual staff attestations – keep a record of those that are outstanding. (quarterly)
• Tracking FCA returns and surveys and ensuring completed and filed on time.(per schedule – quarterly and ad-hoc)
• Assist with collating information for quarterly compliance monitoring meetings (quarterly)
• NDAs (ongoing)
• Track and assist with KYC requests.(as required)
• Assist with developing and maintaining vendor management programme. (vendor onboarding and annual reviews)
  • Vendor onboarding files
    • initial and ongoing due diligence for identified vendors (with IQEQ)
• Assist with implementing policies and procedures.
• Assist with arranging training:
  • Compliance (annual)
  • ESG (annual)
  • AML/ABC (annual)

Marketing & IR Support:

• Working with the IR team to track incoming investor queries and ensure responses are delivered by deadlines (ad-hoc and ongoing)
• Administration of CRM system (ongoing)
• Assist with updates to the website (as required but at least annually)
• Ensure marketing material (including website) has compliance sign-off prior to publication.(quarterly and ad-hoc)
• Assist with arrangements for roadshows (as required)

Other:

• PA duties in support of the CIO as required
  • Assist in arranging meetings and travel
• General assistance in support of the wider Cloud Capital team
• Expenses
  • Pay bills with a credit card when required, ie BT, Fruitful (monthly and ad-hoc)
  • Submit itemised expenses for the usage of Uber for Business (monthly).
  • Submit expenses. (monthly)
  • Running monthly expenses report for limit exceptions
• Office Manager cover

• Contact: Corin Vivanti
• Reference: Totaljobs/BBBH98735
• Job ID: 101897372