Accounts Payable Manager

Our client a Market Leading, International Business based in Woking, Surrey are currently recruiting for an Accounts Payable Manager to join the team

Client Details

Our client a Market Leading, International Business based in Woking, Surrey are currently recruiting for an Accounts Payable Manager to join the team

Description

As an Accounts Payable Manager based from the Woking, Surrey office you will be responsible for:

Overseeing the processing and payment of all supplier invoices and staff expenses within the UK Shared Services remit. This will include the management of Purchase Requisitions, Purchase Orders and receipting of non-stock goods and services, through to the matching of invoices, the timely payment to suppliers, and the accurate recording and reconciliation of creditor balances within the GL. Initially this role will also involve the setting up of the department, recruitment of staff, and helping to establish robust and reliable processes. Management of three to four staff once centre is set up.

Finance Policy and Controls

• Ensure compliance with the Platform accounting policies,
• Ensure compliance with Sarbanes-Oxley (SOX) internal control requirements.
• Full accountability for Creditor balance sheet reconciliations on a monthly basis.

Financial Operations and Shared Services

• Ensure efficient and effective, “right first time” processing of supplier invoices into the General Ledger.
• Ensure that all supplier balances on the accounting systems reconcile to supplier statements.
• Responsible for the output and quality of services provided by the Accounts Payable team to key customers (including Suppliers, Employees, Management and Regulatory Bodies, etc.)
• Matching of invoices to Purchase Requisitions / Purchase Orders, goods and services receipting.
• Ensure that invoices are properly authorized and coded.
• Control and management of Vendor Master Data. Ensuring that new vendors are properly authorized, dormant vendors removed, and Vendor changes are properly controlled and authorized.
• Agreement of Service Level Agreements with internal customers and management of processes to the agreed service levels.
• Measuring performance through metrics and key performance indicators (e.g. aging of supplier balances, invoice processing TAT, % invoices matched first time to Purchase Requisition / Purchase Order. Etc.)
• Ensuring that payment of invoices and expenses are in line with Accounts Payable policy, (e.g. not too early and not too late).
• Ensuring other company policies are adhered to (e.g. expenses policy, approval matrix, financial guidelines, etc.)
• Working and liaising closely with the general ledger team, and other appropriate teams.

Business Optimization / Insights

• Develop, plan, assess and drive the transition management of processes into the Shared Services Centre.
• Review of existing processes, structures, and systems with a focus on simplifying.
• Ensure SOX controls are complied with.
• Driving of end-to-end standardization of processes across the various ERP systems.

Business Excellence

• Leading and motivating the Accounts Payable team.
• Work effectively with other teams within the Shared Services Centre.

• Required to accurately record and control a large number of invoices and payments whilst working to tight deadlines

• Ensure team members are adequately trained in the various ERP systems

Profile

• Solid Accounts Payable experience
• People management experience highly desirable
• Experience with building and developing teams highly desirable

• Experience with ERP systems. SAP/JDE experience is highly preferred.
• “Roll up your sleeves” and can-do attitude, energetic, forward-thinking leader with strong ability to multi-task.
• Experience with change management desirable
• Strong customer service focus.
• Ability to think analytically, focus on the big picture, yet to be able to drill into the detail and understand the impact.

Job Offer

£36,000 – £42,000 25 days holiday, Pension Matched to 8%, Health Insurance, Parking onsite