Accounts Payable Assistant – Uk’s Premier Tv & Online Auction Channel

Accounts Payable Assistant – UK’s Premier TV & Online Auction Channel
Acton, West London
£19,000

We want to talk if you have:

> Experience in manual processing high volumes of stock invoices
> Retail experience
> Great Excel skills
> AP experience

Reporting to: Accounts Payable Manager
Responsible for: Designated Accounts Payable Ledger

The Accounts Payable Assistant Role:

To be the primary AP contact for a designated Supplier Ledger and assist with the running of the AP function. Ensuring that all matters (e.g. invoices; credit notes statements etc.) including query resolution are dealt with efficiently on a timely basis.

Key Deliverables:

> Daily update of post on to the Accounts Payable Register and distributed to the relevant area to be processed.
> Daily log of GRNs received on to the GRNI Accruals spreadsheet.
> Inputting, Checking and Matching of designated Trade Accounts.
> Ensuring that all invoices received provide both Purchase order and Product Code Numbers.
> Notifying Suppliers regarding any queries raised if payment cannot be made within the agreed terms and conditions of payment.
> Process any Debit notes as requested, ensuring that the necessary credit has been received and any issues resolved.
> Reconcile designated Supplier Statements and chase and resolve any outstanding queries.
> Update AP Supervisor of any problems on the allocated accounts and escalating any urgent issues to the A/P Manager, for e.g. Final Demands and County Court Letters.
> Ensuring all documentation is filed correctly.
> Assisting Team Members with Ad-Hoc duties as requested.
> Allocating payments on a weekly basis and sending out remittances to suppliers
> Chasing negative balance suppliers for cheques
> Pulling out weekly payment runs for authorisation
> Liaising with the Retail Department and Operations to resolve any price or quantity queries.

The Accounts Payable Assistant:

In addition to key skills and experience requirements are:

> Educated to GCSE Level or equivalent
> Ability to work individually and as part of a team
> Attention to detail
> Strong communication skills
> Excellent working knowledge of Excel (including V Lookups and Pivot tables)

Expected Processing/Ledger Management:

> Processing on average 130 Invoices per week
> Raising on average 40 debit notes per week
> Reconciling on average 25 statements per week
> Managing and resolving queries on designated accounts (100 live suppliers)
> Register, Log, and process daily post
> Pull together weekly payment runs according to supplier payment terms
> Produce remittances and ensure the account is maintained to a satisfactory level.
> Resolve all outstanding queries in a timely manner
> Updating Stock File on a daily basis on excel spreadsheet
> Updating Trade register on a daily basis on excel spreadsheet
> Chasing and resolving negative balances on a weekly basis

Core Competencies for Role:

> Planning and Organisation:

>> forward thinking
>> prioritise work effectively.
>> the ability to work to tight deadlines is part of this role.

> Communication and Interpersonal Skills:

>> You will be working with a range of colleagues and suppliers. The ability to present financial information clearly both verbally and in writing to support departmental decision-making is vital. You should demonstrate an open and inclusive style, contributing your own ideas but demonstrating good listening skills and respecting and valuing the input of others.
Problem Solving and Decision Making
>> Ability to take timely and reasoned decisions, independently if necessary.
>> Identify and clearly define key issues in order to determine or recommend the most suitable course of action from a range of possible options to problems and solutions for beneficial change.

Application Statement: By applying for this role you give express consent for us to process & submit (subject to required skills) your application to our client in conjunction with this vacancy only.

The Accounts Payable Assistant vacancy is managed by RecruitmentRevolution.com – The UK’s first online recruitment agency created 2005.