Accounts Payable Assistant

Salary: £26,000 – £30,000 per year

PagePersonnel are delighted to be partnered with our client to recruit an Accounts Payable Assistant. The AP Assistant is responsible for ensuring complete capture of invoices and supporting documentation into systems. Manual matching of invoices to purchase orders and goods receipts. Communicates with purchase owners/cost centre owners to ensure relevant purchase orders and goods receipts are in place.

Client Details

Our client is a market leading global business who have headquarters in the heart of Glasgow city centre. Our client will fully support and is fully committed to hybrid working models for their employees. They are accessible for all means of public transport.

Description

The successful candidate will likely have the following responsibilities:

• Ensuring complete capture of invoices and supporting documentation into systems.
• Registering invoices on accounting system in the relevant company’s set of books. This involves matching PO invoices and registering and G/L coding non-PO invoices and returning invoices without a PO to the supplier.
• Manual tagging of invoices where errors exist.
• Communicates with purchase owners/cost centre owners to ensure relevant purchase orders and goods receipts are in place.
• Manual matching of invoices to purchase orders and goods receipts.
• Preparing payment runs for AP Supervisor to review.
• Allocating payments against supplier invoices.
• Timely preparation of supplier statement account reconciliations.
• Manage ad-hoc tasks handed down by AP Manager and AP Supervisor.
• Opening and sorting of incoming post, date stamping (where appropriate).
• Forward invoices for authorization to appropriate level authorizers in line with the delegation of authority matrix.
• Resolving invoice/purchase order discrepancies with the OpCo’s and suppliers.
• Responding to supplier queries via email and telephone.
• Monitoring of problem suppliers/purchase requisitions.
• Assisting the AP Supervisor to prepare the weekly MI information to the TOCs with key financial information and accompanying narrative.
• Hosting a monthly call with top 5 requisitioners to help clear aged queries.
• Journal entries as required.

Profile

The successful candidate will have the likely profile:

• Analytical experience (AP experience desirable)
• Attention to detail and accuracy skills
• Proficient in use of MS Excel
• Ability to work independently and as part of a team
• Ability to work under pressure against tight deadlines and competing priorities
• Able to build strong relationships, and collaborate with internal and external stakeholders
• Be a fast-paced learner who thrives on variety and can embrace change
• Commitment to our customers, our business and our success

Job Offer

This role offers a competitive Salary: £26,000 – £30,000plus benefits.