Executive Personal Assistant

The client

Acorn is recruiting on behalf of our client for an experienced Executive Personal Assistant to join their team.

The Role

Provide administrative and secretarial support to the Commercial and Finance

Core Duties

* Co-ordinating travel arrangements, accommodation and car hire
* Ensuring accurate telephone and email messages are relayed or actioned appropriately
* Maintaining diaries
* Maintaining a BF system ensuring daily items are brought to the attention of the relevant director
* General administration
* Maintaining a secure filing system
* Coordinating regular Team Meetings
* Taking and transcribing minutes as and when required
* Digital transcription
* Copy typing
* Formatting documentation
* Creating and formatting power point presentations
* Collating and distributing Board packs to standard
* Collating and distributing budgeting and forecasting packs to standard
* Administering monthly expenses
* Liaising with clients
* Providing general secretarial support
* Organising and overseeing hospitality for meetings and functions
* Creating and maintaining Client Agreement log
* Coordinating client events, invitations, venues, menus,
* Sending seasonal materials to clients and maintaining client contact lists
* Responsible for actioning quarterly professional indemnity procedure
* Responsible for actioning annual practicing certificate renewals
* Responsible for overseeing subscriptions and renewals
* First point of contact for marketing queries
* Responsible for monitoring CPD requirements for MP / COO
* Any other duties as required

The candidate

* Reliable
* Initiative
* Problem solving skills
* IT skills – Word, Excel, PowerPoint, digital dictation systems
* Supervisory skills
* Ability to organise
* Ability to work to deadlines
* Ability to work as part of a team
* Flexibility
* Attention to detail and perseverance
* Maintain confidentiality, discretion and professionalism at all times

Benefits

* Paying a basic salary of up to £36,000a year.
* 37.5 hour working week.
* City centre location

Apply today for immediate consideration.