Administration/Office Manager

Company

Providing specialist recruitment solutions and consultancy to the construction sector, Humres is a young company with an excellent reputation. With roots going back to 1996, we are evolving and growing rapidly with new clients and candidates increasingly seeking us out.

Humres caters exclusively to the needs of the construction industry. We provide a comprehensive recruitment service to building product manufacturers, main and sub contractors, and environmental service and consultancy providers.

We are proud to be able to say that we now look after the recruitment needs of some of the world’s leading names in construction. We have serviced a wide variety of niche vacancies for small and mid-sized companies with turnovers of between to £6m and £60m, as well as our major corporate clients with multi- billion pound turnovers.

Humres currently handles over 500 live vacancies for candidates at all levels of the industry including, manufacturing, sales, marketing, contracts management design and consultancy.

Job

To support this activity we need an exceptional Office / Administration Manager with both people and office management experience to work within a very fast paced office environment. Our Candidates, Clients and Consultants are the pillars supporting the Humres success. It is essential to maintain good professional relationships with all three whilst fulfilling the following:

a) Control of Admin Team

* Allocating work to Admin team
* Overseeing Admin Outsourcing
* Co-ordinating Home-workers Activities
* Monitoring work load and work rate
* Dealing post and emails
* Supervising the implementation of new office systems

b) Accounts

* Preparation of daily overheads report
* Overseeing Bookkeeper duties
* Monthly Wages calculations and reports
* Preparation of Invoices
* Daily Banking

c) Training

* Organise and implement training for new procedures
* Training for new starters
* Training for new software

d) IT Systems

* Website and SEO maintenance
* Setting up new starters
* Maintenance of Servers
* Telephone System maintenance
* Database queries & maintenance
* IT Troubleshooting

e) Management of Office Facilities

* Ordering Stationary and Office Furniture
* Organising Office Maintenance and repair work
* Organising desk moves

f) Producing Management Reports

* Weekly and Monthly reports for Meetings
* Meeting with senior managers to review office performance
* Organising meetings and appointments

g) Processing H. R. Requirements

* Sending Contracts and Offer Letters
* Setting up New Starters and Leavers
* Devising and conducting induction programmes
* Conducting appraisals and maintaining appraisal records
* Dealing with a wide range of human resource issues
* Keeping personnel records
* Updating Holiday and Sick Roster
* Arranging for health and safety equipment to be tested on a regular basis
* Reviewing and updating health and safety policies

h) Administration of Client Disputes

* Dealing with complex queries and complaints on the telephone, by email and in person
* Locating Documents for Legal cases
* Management of current Legal cases and liaison with Solicitors

Person

We require a conscientious, hard working team player. This role would ideally suit an experienced Office / Administration Manager who is looking for long-term career prospects and job satisfaction. The job requires a strong work ethic and a commitment to the company. The ideal candidate will possess the following attributes:

* Understanding of the Recruitment Industry and a Hunger to Learn more.
* A Positive Mental Attitude towards Achievement.
* The Emotional Intelligence to Visualise Solutions rather than see problems.
* Natural Leadership and well defined People Skills.
* A Belief in the Benefits of a Telephone Business Environment.
* An understanding of the Importance of Effective Administration.
* A Consistent and Realistic approach to Discipline and Performance issues.
* A Passion for Excellence through Good Time Management, Attention to Detail and Thoroughness.
* An Excellent working knowledge of Microsoft Word, Excel and Outlook (at least 5 years knowledge of all). * Must be Degree Educated
* Polite and confident telephone manner.
* Good sense of humour.
* Ability to cope well under pressure and able to use own initiative.
* An accurate, minimum typing speed of 45/50 words per minute.

This is an excellent opportunity for someone who wants a career rather than a job. Humres is a growing company and as the company grows your personal career options will grow with it.

Salary: £30,000 – £36,000 plus Discretionary Bonus

After 6 months employment you will receive the following benefits:
25 days Holiday (after 2 years’ service), Pension, Gym Membership.

Should you be interested in this role please email your CV to with a detailed cover letter explaining how your experience suites this role