Part Time Payroll Administrator

Our Halifax clients are currently recruiting for the above job title on a part time basis. (25 hours per week) The main duties of the role will be to assist the Payroll Supervisor with the efficient running of weekly paid wages and monthly salaries for multi-company payrolls. This includes reviewing weekly wages against clock-in records, analysing overtime entitlements, etc. Maintain all holiday and absence records. Deputise for the Payroll Supervisor as required. Carry out day to day HR administration in a confidential and accurate manner.

Main Duties and Responsibilities

1. Assist with, and occasionally deputise for Payroll Supervisor with:
• the updating of clock-in records for all employees and liaise with the Production Manager/Supervisors for any missed clock-in’s or inappropriate overtime claims;
• Inputting any relevant clock-in’s, calculate and print;
• Processing monthly salaries;
• updating any correspondence from Inland Revenue, DWP or any Attachment of Earnings onto SAGE payroll, also any amendments to pay and personal details, etc.;
• Inputting all hours worked, monitor holidays, Statutory payments, deductions, etc.;
• Printing of company payslips for checking, once approved print relevant reports and backup;
• Transfer data to bank and check;
• Preparing payslips for distribution;
• Filling in any relevant forms from DWP or any Employee references requests received;
• Administration for any new employees;
• Processing leavers;
• Preparation of tax period end reports and returns to accounts and HMRC.
2. Responsible for maintaining holiday records and ensuring staff follow procedures for booking holidays;
3. Ensure all Employee record details are up to date;
4. Respond to telephone and e-mail queries.
5. Complete administration work as required by Group HR and H&S Manager, including preparing offer letters, contracts of employment, setting up interviews, etc.
6. Filing.
7. Handling of day-to-day queries from employees.
8. To assist in any other matter as requested by the Group HR and H&S Manager, Accounts Manager, Group Finance Controller or Directors.

Successful applicants will have:

• Experience of working with Sage 50 Payroll;
• High level of administration skills;
• Strong attention to detail;
• Good understanding of data protection and confidentiality issues;