Facilities Administrator and Receptionist

Facilities Administration/Reception
Monday to Friday 9 till 5.30pm
£16k based in Preston
To act as the first point of contact for visitors and callers, undertake the facilities administration function for the business and carry out a range of other administrative duties. Operate switchboard; receiving and transferring telephone calls, announcing callers, taking messages and passing on via the email system or connecting callers to staff members personal direct line.To act as the first point of contact for visitors and callers, undertake the facilities administration function for the business and carry out a range of other administrative duties.

Overview of Role:

Facilities/maintenance
*Be the first point of contact for employees in respect of general maintenance requests relevant to the business.
*Arrange, organise and manage the basic maintenance needs within the Preston office.
*Contact/locate suppliers/contractors to carry out repairs and facilitate attendance on site, ensuring work is completed in a timely and efficient manner
*Ensure any work undertaken is inspected and meets the required standard in line with business needs.
*To manage payment methods, ensuring receipts and relevant documentation are administered appropriately.
*To liaise closely with HR manager, providing reports and information where necessary.

Reception – Job Share
*Operate switchboard; receiving and transferring telephone calls, announcing callers, taking messages and passing on via the email system or connecting callers to staff members personal direct line.
*Assist with the maintenance of the internal telephone extension list.
*Greet and welcome visitors to the Office, ensuring they sign in and out of the Visitors Book and inform the relevant member of staff of their arrival.
*Monitor and ensure that the Reception Area is kept tidy and ensure deliveries are dealt with and managed appropriately; being mindful to always project a business-like image.

Adecco is acting as an Employment Agency in relation to this vacancy. The Adecco Group UK & Ireland is an Equal Opportunities Employer.