Contracts & Compliance Administrator

Salary: £27,600 – £33,600 per year

RELOcruitment are partnered with a Global group of companies within the Recruitment sector whose mission is to build a high performing, inclusive and progressive culture, where a diverse range of people are empowered to succeed through exceptional development opportunities.

They want to become famous for being a socially responsible employer and talent partner of choice through their world class internal and external education programmes in wellbeing, engagement and inclusion, and diversity matters.

Their Compliance team is there to ensure the global success of the business, while creating opportunities for personal development and growth, in order to feel proud, valued and included, through the provision of best-in-class legal, compliance and onboarding support.

They currently require a Contracts and Compliance administrator to join their team in mid-July. They are looking for someone with great attention to detail who is a problem solver with a can-do attitude.

The role will consist of various tasks, please see detailed below;

Contractor Onboarding:

• Draft schedules for clients, contractors and umbrella companies based on consultant requests.
• Make sure we receive on-boarding documents relevant to the placement –UK and international.
• Ensure we receive the applicable IR35 documents.
• Make sure we receive role assessments for relevant international placements.
• Make sure we receive executed contracts back from contractors, clients and umbrellas.
• Upload placement relevant documents to CRM.
• Assist with vendor forms and/or liaise with other involved teams, such as finance.
• Apply for credit insurance cover.
• Upload jobs on the timesheet portal, as well as assist on amendments.
• Ensure adherence to AWR’s 12-week rights by liaising with consultants and the relevant companies.

Monitoring and reporting:

• Create reports and to monitor returned on-boarding documentation and report results back to line manager weekly.
• Continuously (as and when new placements are made) update the” compliance tracker”/record with on-boarding documents and report to line manager weekly.
• Assist the business with compliance audits and reports.

Partner vetting:

• Check that umbrella companies that we use for placements are on the PSL and if not, liaise with line manager.

Administrative:

• Assist the business in general in sending out contracts and other document for digital signature and file executed documents correctly.
• Assist in making smaller changes to contracts with clients, contractors and umbrella companies.

Communication / Service Provision:

• Answer basic queries and issues from staff in all global locations.
• Support consultants with contracts queries.
• Support consultants with basic international queries.
• Maintaining regular professional communication with consultants throughout the contract-drafting process.
• Communicate any issues to line manager or legal team where appropriate.

Non-Technical

Demonstrating a range of non-technical characteristics and proficiencies including:

• Show basic understanding of the basis for tasks and processes.
• Having great attention to detail.
• Being organised, methodical and analytical.
• Capable of working under pressure and to strict deadlines.
• Dedicated to providing fast, effective support.
• Meeting the core company values to inspire, innovate, improve and include
• Being able to multi-task and prioritise responsibilities.