Office Manager / Senior Administrator

Salary: £38,400 – £42,000 per year

Office Manager/Senior Administrator

Billericay

£32,000 – £35,000 p.a.

We are looking for an experienced Office Manager who is comfortable with a fast-paced, high-pressure environment. Your primary responsibilities will be to supervise daily operations, oversee all office activities, including line management duties.

The ideal candidate will have at least 5 years + experience in office / operational management, great organisational skills and enjoy working in a quick-paced environment.

Responsibilities for the role ofOffice Manager/Senior Administrator

Administrative

• Responsible for the administration team workload, output, drop box and filing systems.
• Typing of letters, reports and financial documentation. Database and record management.
• Booking and confirmation of meetings for the 2 Directors.
• First point of contact for new and current clients when they visit the office.
• Responsible for GDPR regulations and follow Anti Money laundering regulations
• Deal with customer enquiries and complaints where necessary.
• Liaise with solicitors and the Sales Progressor / Client Liaison Manager to manage all client requirements.
• Responsible for the office layout and maintenance of supplies of stationery and supplies for the sales manager.
• Maintain the condition of the office and arrange for the necessary repairs when required.
• Arrange regular testing for electrical equipment, intruder alarm, fire extinguishers and safety devices.
• Responsible for cleaner schedules and payments, arrange reviews of energy bills and office insurances including employer’s liability.
• Manage the printer lease and servicing / repairs and negotiate favourable terms after the lease is ready for renewal.
• Deal with any IT issues and liaise with the IT company currently on retainer to fix any problems.
• Manage office moves when necessary and Office key holder.

Accounts Administration

• Liaise with the accountant for monthly payroll and petty cash submission.
• Liaise with the management team on monthly commissions for the sales team.
• Responsible for recording accounts payable and working with the accountant for year-end accounts and VAT.
• Record office expenditures and manage the yearly/Monthly budget.
• Raising of invoices and receipts for client payments, agents’ fees.
• Managing the sales summary and provide monthly forecasts.

HR Administration

• Provide Directors with statistics for staff appraisals, to manage performance and discipline staff.
• Review and update health and safety policies and ensure they are observed.
• Record Staff Leave / Sick Leave.

Essential computer skills

You will be required to use a range of Microsoft programmes at an advanced level, including e-mail, excel spreadsheets and databases, word and PowerPoint to ensure the efficient running of the office.

Working Hours

Monday to Friday 9-5

Benefits

Car Parking on site

Company Pension

This is an exciting and challenging position. If you are anOffice Manager/Senior Administrator who is looking for your next career move, then please apply today and a member of our team will contact you.