Senior Administrator

Salary: £24 – £25.2 per hour

This is an exciting opportunity for an experience Administrator or Office Manager to join the close-knit team of an expanding BioTech organisation based in Oxford. 

This client is a science-led organisation that concentrates on pioneering and innovative research to provide targeted cancer immunotherapies which are designed to treat the vast patient population.

This is a full time, office based position on a 3-6 month temporary contract with the potential for a permanent position.

The role:

You will delve into a fast-paced and ambitious administrative team to support in providing day-to-day office management for the Oxford site, whilst also providing administrative support as needed for the wider organisation.

Responsibilities:

• Meeting and greeting visitors – managing visitor passes and arranging parking requirements
• Handle new starter and leaver access fobs for the premises e.g programming the fobs and supervising employee access
• Management of “administration” inbox – proactively sorting and distributing to relevant staff members
• Booking and arranging travel, transport and accommodation as required
• Management of office equipment and leases i.e. coffee machines, water coolers, printers etc.
• Support with managing office goods (incoming and outgoing), including management of courier accounts
• Partnering with facilities and HSE team to ensure the office management supports the “clean office” initiative and complies with relevant policies i.e. Covid-19 cleaning measures
• Keeping abreast of office supply requirements e.g. stationary, snacks, cleaning and sanitation stock
• Management of staff lockers i.e. general key management
• Desk and meeting room management and supporting “All Company” meetings:

  – Managing desk and room bookings, resolving scheduling conflicts

  -Pre-meeting prep and post-meeting clean

  – Organising meeting resources e.g. stationary and refreshments as required

• Act as key support to any future office expansion requirements
• Supporting to maintain/implement applicable company administrative procedures, databases and filing systems
• Act as part of the broader corporate and executive administrative team, providing flexible support across the organisation as required

Skills and Experience:

• Proven experience in a busy Office Management or Receptionist role
• Proven experience of booking global travel
• Self motivated, able to effectively prioritise, with strong organisation and time management skills
• Must be comfortable handling multiple tasks at once and working at a fast pace
• Able to adapt to changes quickly and a confident problem solver
• Able to take a proactive approach but also knows when to ask for support
• Confident communicator across all levels of business
• Advanced IT skills particularly with Microsoft Office (ideally Microsoft 365)
• Advantageous – administrative experience in a PA/EA role.