Project Administrator – Construction

Salary: £30,000 per year

Project Administrator

£30,000+ Package

Bolton 

REPORTS TO: Head of Projects

The Candidate:

We are a small fast paced team, we need a good all round admin support to help on the day to day tasks. This could vary from raising purchase orders to booking travel or coordinating training for staff; no two days are the same

We are open to hybrid working, but would prefer the candidate to spend 4 days in either the Bolton or Tameside office.

You’ll need a strong eye for detail, whether its number on a spreadsheet, internal reports or client meetings. The team will rely on you to keep them on the straight and narrow. You need to be friendly and open but with a good worth ethic.

We deal with a small number of clients, relationships are key, you’ll be helping with month end involving so making sure what leaves the business is right and presented to the client in the right way is vital

We can offer the right candidate a flexible working pattern, a culture of being inclusive and a good colleagues to work with.

MAIN PURPOSE OF THE JOB:

To support the projects team in the delivery of work by providing back office support.

To take full ownership and accountability for multiple administrative tasks and ensuring filing systems are inline with company expectations as requested by the Head of Projects. Also booking meeting with stakeholders and ensure the efficient distribution of minutes and other project documentation.

Key Result areas:

1. Support the team on both the collation of information and distribution, this could vary from tenders to drawing management, to filing.

2. Understand how the project team works and maintain a list of key contacts, this includes building occupiers, client representatives etc

3. Assist with on boarding of staff, ordering laptops, phones and ensuring they settle into our way of working.

4. Ensure company filing systems are maintained, starting project folders, ensuring things go in the right place.

5.Manage and oversee the projects trackers, ensuring all information is correct.

6. Raise purchase orders and such

7. Ensure O&M compliance

8. Book meetings as requested

9. Raise invoices as required

10. Raise purchase orders, process invoices upon issue, update excel spreadsheets.

11. Raise invoices, to the client

12. Manage the diary of team members, and help with general admin

13. Tender projects as and when required, chase contractors for returns and review once received.

Agreement of Objectives and Performance Review

Annual objectives and targets for the post will be agreed with the Head of Projects. There will be regular performance reviews including two-way discussion and formal appraisal.

Key Communication Links and Relationships

Regular communication with the Head of Projects, Contract Managers, Commercial Manager and other members of the FM team.

Regular communication with the client representatives.

Regular communication with subcontractors, suppliers

Frequent communications with other organizations including Local authority Planning and Building Control, Consultants including Architects, Structural Engineers, Designers etc.

Qualifications, Skills and Competencies Required

The post holder will hold a relevant diploma or professional qualification in adminstration

The post holder will have at least five years’ experience in a similar operational role.