Project Administrator

Salary: £30,000 per year

We’re recruiting for a superb, leading & very reputable Business working in the Property, Facilities & Build environment & we need an agile, solution driven & construction focussed Project Administrator to join their friendly & very successful team in stunning Liverpool city centre offices.
Covering a wide range of Construction Project Administration tasks, you’ll be detail driven, effective & have a genuine drive to excel in producing & indeed delivering a very high standard of work to external – and of course internal – clients.
Essentially, we want a solution – oriented, experienced at some level in Construction, Project Administrator with the ability to genuinely seek answers out using their own initiative & minimum guidance.
Project Administrator Key Responsibilities:
To carry out a wide range of administrative tasks & oversee daily administrative functions to ensure deadlines and compliance requirements are met, whilst organising resources, time & billing in order to complete a task/project. Duties will also include coordinating schedules, estimating & forecast budgets & preparing project reports.
The Role:
* Liaise with clients to schedule works & enquiries
* Request & manage subcontractor questionnaires & forms, project trackers, spreadsheets & project files
* Produce packs & site folders for the site managers & distribute
* Place order for materials / price comparisons & raise completion reports & arrange deliveries.
* Assist all Project, Site and Construction Managers with daily requests administration
* Archive historical information
* Maintain daily running of the office: post, deliveries, cleaning, filing, stationery, refreshments & general office supplies.
* Draft purchase orders quotes & invoices as directed
* Office support duties including tasks such as contractor forms, company uniforms, PPE.
* Manages reception area welcomes visitors, answer & deal with incoming office calls
* Assists in planning & arranging company events
* Creates agendas & takes meeting notes, as required
* Maintains inventory of office supplies, including stationery & multimedia equipment to ensure smooth office operations
* Manages staff expense requests
Essential Experience:
* Experience in working the construction and / or project management sector
* Ability to work without supervision
* Strong record keeping skills & excellent MS Office & experience in producing reports
* Excellent knowledge of legislations & procedures
* Familiarity with conducting data analysis & statistics
Your proven Construction Project support skills will cover a wide range of Project Administration tasks & we need to see previous relevant experience, coupled with a high degree of self-sufficiency & capability. We need a candidate with a firm understanding & grasp of the purpose of a Project Administrator role from the start. Ideally a candidate from construction, property, facilities management or similar are sought however the right personality fit is as important as previous experience.
This is seen as a crucial support role that will add to the balance, progression & development of the Team. And it’s a friendly team of talented, driven, hard-working & motivated people to which you’ll add energy & knowledge within the role. Stunning city centre offices close to Moorfields & a fantastic, modern & forward thinking employer.
Salary £30,000(some flexibility for the right background / fit) + 22 days hols (+ stats).
Mon-Fri 40hrs per wk – office open from 7:30am – 7pm but regular hours based around 8-9:30 starts & 5:30-6pm finish thus allowing flexibility on working pattern.
Outstanding benefits: Private Healthcare, excellent Pension (5% Employer contribution) & bonus.
Interviews will be held in Liverpool