Editorial Administration Assistant

JOB ROLE: Editorial Administration Assistant
JOB TYPE: Permanent
COMPANY TYPE: Charity
HOURS: 9:00am – 5:30pm
Salary: £26,000per year
LOCATION: Chancery Lane
CULTURE: Professional and friendly
BENEFITS: Holiday allowance and pension
WOW FACTOR: Opportunity to work for a progressive and friendly charity

Key Roles
Editorial
*To check new manuscripts submitted via the online system and send on to the Editors
*To log in and acknowledge receipt of any supporting documents submitted by post, fax *To manage the review process
*As instructed by the Editors, send emails from the online system requesting authors to revise manuscripts
*To notify authors when manuscripts are accepted or rejected for publication
*To prepare accepted manuscripts for action by Production Editors
*To chase tardy referees, keep authors informed, and appease anxious authors
*To maintain an accurate and tidy filing system
*To liaise with relevant departments at the Publisher to ensure accurate dissemination of information
*To provide data for Publisher’s Reports, and ad hoc reports as needed
*To organise, attend and write up minutes for all relevant Editorial and Editorial Board meetings
*Other activities requested or Executive Director e.g.:
orequesting clinical trial registration information,
oresponding to potential submission enquiries, etc.
Communications
*Working with the Communications Manager on the implementation of the Communications Strategy
*Updating the website including content and development
*Developing engaging and market appropriate electronic content
*Writing, editing and proof reading of marketing and communication materials
*Working on programme production for company events as part of the Events Team

Support (as required, NB admin support tasks are of variable load during the year)
*Supporting all members of the company Team including (but not exclusively)
oManage the incoming applications for Healthy Venues and work with the Executive Director and the Head of Advocacy and Public Affairs to ensure smooth transit through the application process
oAdmin support for SCOPE and other education activities
oAdmin support for company Membership
oAdmin support for Communications and sourcing content for website (i.e. profiles)

Company Committee Meetings
*Coordinating dates of committee meetings
*Circulation of all Committee Papers and other relevant documents as required
*Preparation of agendas
*Taking minutes
*Managing the logistics of Committee Meetings including room booking, catering, AV, etc.
*Managing any travel arrangements of Committee Members associated with meetings

Office/General Admin
*Sort mail
*Answer phone as required
*Organisation of company Team meetings and other internal meetings
*Maintain stationary and ensure office is tidy and well organised
*Order and maintain supplies for kitchen e.g. tea and coffee
*Making sure office equipment is in working order by managing engineers/service/troubleshooting

Supporting Executive Director
*Undertaking any administrative task required supporting Executive Director including photocopying, correspondence, managing outgoing mail, data input, research, etc.
*Diary management
*Travel arrangements
Any other reasonable duties as requested by the Executive Director

NB: If this company and position appeals to you then please apply your CV on-line.

Advertised by Office Angels, Holborn branch. Please note that due to a high volume of response Office Angels receive; only successful candidates will be contacted
For the purposes of the Regulations, please note that Office Angels in the provision of these services will be operating as a recruitment agency. Office Angels are an equal opportunities employer

Office Angels is acting as an Employment Agency in relation to this vacancy. The Adecco Group UK & Ireland is an Equal Opportunities Employer.