Legal Secretary / PA

Administrative
* Manage diaries, ensuring they are up to date and reminding fee earners of meetings etc on a daily basis.
* Arrange meetings, book conference rooms, refreshments, check rooms prior to meetings etc and liaise with other attendees, both internal and external.
* Coordinate travel arrangements, book and confirm reservations and deal with related details.
* Arrange photocopying, printing, organising couriers, sending out of letters, etc.
* Arrange for files to be opened and closed, supervise general filing, e-filing and scanning requirements and record keeping.
* Use effective systems to ensure that both short and long term tasks are completed within required timescales.
* Support lawyers in BD activities including involvement in preparation of pitches and presentations.

Communication
* Take internal and external telephone queries, responding as appropriate and/or ensuring that all messages are passed on in a timely manner.
* Monitor post and/s and dealing with as appropriate and ensure that all client related correspondence is passed on to an appropriate fee earner if the relevant person is out of the office.
* Liaise with business support departments on behalf of fee earners as required.
* Liaise with the department’s Team Coordinator over any planned absences, arranging cover as necessary and communicating this to the relevant fee earners.

Document production
* Coordinate correspondence, attachments, documents, reports, presentations, etc produced by the DPC team before they are passed to the relevant fee earner for approval/sign off and undertake basic/minor amendments where appropriate.
* Type short correspondence and emails when required.
* Produce and maintain Excel spreadsheets as required.

Financial
* Coordinate the billing process and assist fee earners in the billing and credit control process. Be aware of any service level agreements or arrangements with clients requiring bespoke billing information.
* Be competent in the delivery of more complex client reporting as and when required.
* Liaise with finance and cash functions as appropriate.

Team duties
* Assist others in the department whenever there is spare capacity
* Pick up telephone calls for other members of the department when they are away from their desk.
* Assist other members of the department, both proactively and at the request of the team coordinator.
* Work effectively with other legal and support departments as required.
* Any other relevant duties as reasonably requested by the fee earners or GSM, or a person of an appropriate seniority.

Adecco Are en equal Opportunity employer Adecco is acting as an Employment Agency in relation to this vacancy. The Adecco Group UK & Ireland is an Equal Opportunities Employer.