Administrative Assistant / Personal Assistant

We are looking for a bright and well-organised individual to join us as a part-time Administrative Assistant/Personal Assistant at our Head Office in Ipswich. We are a rapidly growing and fast-paced organisation looking for individuals who are enthusiastic and committed to join our team and aid in the success of our development. We are a franchisee of one of the biggest brands of quick-service restaurants in the world, Burger King, as well as operating a range of our own quick-service restaurants across England and Wales.

The successful candidate will be responsible for assisting the Property Manager in the day-to-day administration of facilitating the maintenance and development of both new and existing sites. Duties will include;

– Screening emails and escalating to the necessary Manager/Department
– Screening incoming calls and directing to the appropriate Manager/Department
– Processing Purchase Orders, liaising with Finance to resolve any queries
– Reconciling invoices against purchase orders, resolving any discrepancies
– Inputting information from invoices onto budget template sheets
– Monitor maintenance trackers, scheduling necessary work/tests where necessary
– Scheduling meetings between the Facilities Manager and contractors/suppliers.
– Ad-hoc administrative tasks and project work

The successful candidate should have the following skills;

– Attention to detail
– Accuracy of work
– Able to operate Windows Outlook and Excel
– Professional telephone manner

This will initially be a six month fixed-term contract as it is a newly created role for the Company, however there is a very strong potential of the role becoming permanent. The hours of work for this position will be 4.5 hours per day, the times of work each day can be flexible to the successful candidate’s needs but would ideally be 09:30am – 14:30pm with half an hour for lunch. The pay for this position will be National Minimum Wage dependent on age, and annual leave entitlement will be a pro rated allowance of twenty days plus the eight bank holidays.