Personal Assistant (Spanish Speaking)

JOB ROLE: PA to Chairman & Commercial Director
JOB TYPE: Permanent
COMPANY TYPE: Oil and Gas
HOURS: 8:30am – 5:30pm
SALARY: £33,600 – £42,000
LOCATION: Chancery Lane

Responsibilities:

General

To embed The Fundamental Principles of the Company in everyday activities.
Ensure all tasks carried out conform to the Company’s policies, procedures and systems; e.g. Data Protection, System Security and Health & Safety Policy.
Develop and maintain positive relationships with the key stakeholders internally and externally.
Consistently maintain a professional approach in day to day activities.
Report on activities and provide relevant management information.
Maintain high standards of probity and confidentiality.

Function Duties

Maintain strict confidentiality.
Manage correspondence (incoming and outgoing as well as electronic mail) and telephone calls and direct visitors.
Diary management, travel arrangements, organising travel itineraries, organising internal and external meetings and handle and prioritise phone calls.
Meeting and diary arrangements for Board and various Committees to include preparation of documentation and correspondence, liaising with the Company Secretary.
Adhere to procedures relating to the proper use and care of equipment and materials for which the role has responsibility.
Maintaining electronic and paper filing systems.
Create, check, analyse financial and other data, documents, producing relevant reports, schedules or other outputs using appropriate software.
Manage, organise, and update relevant data using database applications.
Communicate and provide information by relevant methods internally and externally.
Interpret instructions and issues arising, and then implement actions according to administrative policies and procedures.
Research and provide information.
Undertake ad hoc projects as necessary.

NB: If this company and position appeals to you then please apply your CV on-line.

Advertised by Office Angels, Holborn branch. Please note that due to a high volume of response Office Angels receive; only successful candidates will be contacted
For the purposes of the Regulations, please note that Office Angels in the provision of these services will be operating as a recruitment agency. Office Angels are an equal opportunities employer

Office Angels is acting as an Employment Agency in relation to this vacancy. The Adecco Group UK & Ireland is an Equal Opportunities Employer.