Personal Assistant to the General Counsel

Our client, a Chartered Professional Body, based in Edinburgh city centre, is currently recruiting for a Personal Assistant to the General Counsel. This pivotal role ensures support to the General Counsel in the effective management of the organisation by managing and coordinating the General Counsel’s work.

As a Personal Assistant you will report to the Director of the General Counsel, having a strong impact on the organisational processes, workloads and effectiveness of the General Counsel and Directorates. It is an essential position that manages communication between the General Counsel, other Directorates and staff, members and external stakeholders.

Role Responsibilities

To run the General Counsel’s office, ensuring that administrative processes are efficient, travel arrangements and other bookings are made. Manage a complex diary and emails such as to make the best use of the General Counsel’s time.
To arrange meetings, prepare and distribute papers in advance of meetings.
To ensure that the General Counsel is appropriately prepared for all meetings and undertake work on behalf of the General Counsel, which may include preparing papers, writing briefings, preparing presentations and reports, writing communications and drafting speeches.
To support the development of effective relationships between the General Counsel and staff, senior volunteers, internal and external stakeholders, including other regulatory bodies, as appropriate.
To undertaking as required the audio typing and preparation of documents and correspondence.
To effectively delegate work on behalf of the General Counsel to colleagues (in the directorate and wider organisation) as appropriate;
To assist other PAs as part of a PA team, and other admin staff as part of the Administration Support Team, to cover work when needed, help to reduce silo working and share collegiate responsibility for the success of the senior management team;

Diversity of the Role

As a Personal Assistant you are likely to have very varied tasks and will be required to exercise initiative regularly using procedures and precedents to provide guidance.

Will be required to work under pressure in a fast moving environment.
Will need to understand the General Counsel’s work and priorities in order to prioritise work and give advice.
Will be required to juggle varied priorities, often to meet tight and conflicting deadlines.
May be subject to general supervision but can make routine decisions about work such as deciding priorities.
Will be required to reorganise work to deal with changing priorities.
Will have access to highly sensitive and confidential information, therefore must handle data carefully.

Key Skills and Experience

Required:

Experience of working with and for senior staff members.
Strong communication, organisational, administrative and computer skills.
Advanced skills or technical knowledge or may have a professional qualification and a reasonable amount of experience in order to be proficient.
Audio typing

This Chartered Professional body offers excellent professional training and development and enables career advancement. As well as boasting excellent hours, conditions and benefit packages.