Personal Assistant & Administrative Support

Join a global firm with an established track record, where integrity and excellence are valued. Be part of a high-performing admin team, providing a broad range of administrative responsibilities to support our Business and Investment Professionals. Get involved in working on exciting ad hoc projects such as company-wide events and contributing to the smooth running of our London office. This is a fantastic opportunity to develop your existing personal assistant and administrative skills in a fast-paced and professional environment

Responsibilities:
• Manage diaries including meetings, conferences and video conferences
• Coordinate internal and external client meetings
• Assist in the preparation of meetings with logistics, bookings and briefing materials
• Manage international travel arrangements including flights, accommodation and transport
• Support visiting international employees with all necessary arrangements as needed
• Generate expense and claim form submissions
• Assist with administrative tasks including printing, filing and data entry
• Update CRM system with new contact information
• Work closely with the administration team to ensure the smooth running of our London office
• Support Senior EA’s with ad hoc tasks during busy periods
• Support the HR team with interview scheduling (recruitment) and administrative tasks
• Assist with the development and co-ordination all of company events

Qualifications
• 1-3 years of previous administrative experience in financial services or the corporate sector with some exposure to PA tasks and responsibilities
• Strong diary-management skills and the ability to cope with multiple changing schedules
• Good written and verbal communication skills
• Previous experience with organising events is an advantage
• Energetic and creative, with the initiative to suggest and implement new ideas for the office
• Advanced knowledge of MS Word, Excel, PowerPoint and Outlook
• Typing speed of 60+WPM
• Very well organised, with the ability to multi-task, juggle workloads and meet deadlines
• Exceptional time management skills
• Great attention to detail