Administrator

Salary: £26,000 per year

I am recruiting for an experienced administrator to work for a leading business based in York. This role is on a temporary ongoing contract with a view to a permanent contract.

The ideal candidate will have a proven track record of working in an administrative role, have excellent organisational skills, excellent I.T skills. Previous experience within a health & safety admin role with payroll experienced preferred.

Key Responsibilities and Tasks:

* Provide general administration support to the business

* Provide reception services to all visitors and answer the main telephone line directing calls and taking messages as appropriate.

* Using the company computer system to raise Projects & Vendor Purchase Orders.

* Assist in creation of Quotations through the company computer system

* Receive and process customer Purchase Orders and release Projects to Production.

* Creation of Order Acknowledgements and submitting to customer.

* Process timesheets and run reports ensuring all hours correspond to meet monthly payroll deadlines.

* Update Company computer system when purchased goods are delivered to process for payment and resolve any vendor invoice queries.

* Assist in the project clearing and invoicing process ensuring all paperwork is collated and submitted for review by management. Generation and submitting of customer Invoice from the system.

* Utilising the company ERP system to generate Sales Funnel report and actively progressing open quotations with customer contacts

* Provide administration assistance to the ESH Coordinator (Environment, Safety & Health) in preparation of documents, monitoring and reporting of key dates (I.e. Training Renewals) and generating of reports for Management review.

* Provide administration assistance to the Hydraulics Department, providing the aforementioned services, specifically to support this particular Department.

* Assist with arranging of hire vehicles & accommodation for Field Service Engineers.

* Any other duties commensurate with your skills, knowledge and experience to include covering for colleagues duties in times of absence and busy periods.

Skills, Experience & Knowledge

Background

* Strong verbal and written communication & interpersonal skills and comfortable dealing with customer requests.

* Ability to self-manage busy workload and prioritise own tasks to achieve objectives set by others.

* Strong IT skills with ability to learn new systems and processes, whilst highlighting potential improvements to current processes.

* Proficient in Microsoft Office including Word, Excel, Powerpoint, and Outlook.

* Good numeric skills & understanding.

* Willingness and ability to learn new tasks and skills.

Related Experience

* A proven track record in the provision of administration support in a busy office, including multitasking and meeting deadlines.

* Knowledge and experience of Quality, Health & Safety documents and processes is advantageous.

This is a temporary ongoing role with a view to a permanent role.