Site Administrative / Receptionist

I am currently recruiting on behalf of a client for a Temporary Administrative Assistant/ Receptionist based in the Lincoln area.

Overall Purpose of the Role:

The Receptionist /Administrator Colleague is responsible to meet, greet and control visitors and customers to the site, answer the phone in the appropriate manner and manage phone calls accordingly, as well as to aid, manage and support the operational administration for the site.

Additionally, the Colleague will provide administrative support to the HR Advisor through completing day to day duties and allowing the HR function to work more effectively and efficiently for the benefit of the site and the HR department.

Key Areas of Responsibility:

To effectively adhere to the Site Health & Safety policy in all work activities at all times
To be reliable and consistent in your work
To follow any authorised instruction accurately
To demonstrate a care of duty to product and equipment

HR/Payroll Administration:

To effectively manage HR/Payroll systems in absence of HRAdvisor
To correctly input weekly payroll according to the 11 am deadline on weekly basis
To keep HR/Payroll systems up-to-date on weekly basis
To effectively resolving any pay queries with colleagues and payroll department in a timely manner within one week
To effectively manage the internal/external recruitment process by issuing the correct application and forwarding the completed applications to the recruiting leaders or HR Advisor
To order uniform and PPE effectively controlling the sites clothing budget
To correctly input the agency Colleagues hours and costs by 15:00 hrs on Mondays
To take notes in meetings as and when required
Any other HR/Payroll administration that may be required

Managing Front Office/Reception Duties:

To answer the telephone in a courteous, professional and timely manner
To effectively process and manage day to day Stock Feed Sales, issue the correct slips and correctly account them at the end of each day
To effectively input, check and process invoices on Miquest in a timely manner
To effectively manage the internal/external post in a timely manner
To effectively resolve any vending complaints in a timely manner and speak directly to the vending supplier to reduce/eliminate complaints.
To order and deliver (when needed) all internal food orders as and when required.
To greet visitors in a courteous and professional manner ensuring that they always complete the visitor declaration correctly and are aware of the site regulations regarding Food Safety and Health and Safety.
To effectively manage the visitor PPE equipment – both issue and return.
To effectively manage the administration of the visitors log signing in/out ensuring that the documentation is up to date and changed when necessary.
To effectively manage the ordering of stationary and supplies in a timely manner according to the allocated budget and manage the stationary stock effectively
To effectively support the business by faxing all relevant documents when requested
To effectively cover Maintenance Administrator duties
To effectively manage and file and archive the reception documents.
Any other site administration duty/ties that may be required and/or any other duty that is a reasonable request
To comply with all Operating Procedures established for the area of work
To maintain all areas to the Food Hygiene standards and always adopt the Clean as you Go policy and practice 5s

Please note this is a temporary contract for up to 6 months with a possibility of turning into a permanent role for the right applicant.

If you feel you are suitable for the role, please forward your CV.