Administrator

Reporting to the Office Manager the aim of this role is to ensure, along with the other Administrative staff, the efficient operation of the office

The main focus of the role is to provide administrative support.

MAIN DUTIES

*Reception duties, answering the telephone, taking messages, greeting visitors and signing for deliveries
*Meeting room bookings, setting up video conferences, setting up meeting rooms and ordering lunches
*To ensure a quality service is provided for all internal and external meetings, including providing refreshments
*Email filing and diary management for the technical team
*Typing for the architectural teams to include, copy and audio typing, letters, minutes, architects instructions, reports, snagging lists and schedules
*Power point presentations
*Assisting with the production of documents
*Dealing with incoming and outgoing post, scanning and distributing, arranging special deliveries at the Post Office
*Management of the staff whereabouts calendar, including holidays
*Regular paper filing and archiving
*Updating and maintaining database records
*Printing, photocopying, binding, shredding, folding and collation of drawings
*Daily checks that copiers and printers are filled with paper and toners
*Stationary orders and stock control
*Arranging and obtaining costs for couriers / print runs / taxis etc. and keeping accurate records
*Office supplies via online accounts
*Maintain records of office equipment including the hot-desk laptop and cameras
*Holiday cover for the admin team where necessary

If you are interested in being considered for the position please send your CV over to: or call for further information