Office Administrator

Salary: £30,000 per year

OFFICE ADMINISTRATOR – Excellent career opportunity 

WATFORD

SALARY UP TO £30,000DEPENDING ON EXPERIENCE

Our client, a rapidly expanding civil engineering company, now requires an Office Administrator to join their company based in Watford.

This role will support the Transport department and the Training department

Responsibilities will include:

This job description reflects the major tasks to be carried out within the role and identifies the level of responsibility but not limited to. The position may also require other duties which are to be carried out from time to time as deemed appropriate by your line manager.

• Ensure that all vehicle defect checks are returned in a timely manner and chasing up on those drivers that are non-compliant.
• Maintain Smart Check vehicle defect report system, ensuring all defects are correctly managed and rectified.
• Enter all defect reports and mileages on fleet management system (Syrinx) and produce outstanding works reports for fitters or other external repairers.
• Book vehicles for servicing/repair and liaise with drivers, following up to ensure appointments were met.
• Process supplier invoices relating to transport and fleet operations.
• Update system with service reminders for vehicle services repairs, taxation, and MOT.
• Issue and record the movements of all company fuel cards and produce reports where necessary. Ordering of replacement fuel cards and cancelling cards which are no longer required.
• Ordering of new vehicle trackers for newly required assets.
• Update vehicle tracker system on a regular basis and produce reports where necessary. 
• Monitor vehicle over-speeds on tracker system, reporting to line management and Transport Manager.
• Enter all existing and new driver licenses on licence management system (Licence Bureau) and report any discrepancies to Transport Manager.
• Maintain upkeep of driver profiles on Microsoft Forms. Remove drivers which are no longer current. (vision checks, driver details, medical declaration, driver handbook pack).
• Payment of PCNs & Fixed Penalty Notices. Appealing PCN’s where possible to local authorities relating to nature of works.
• Assist with taxation of vehicles.
• Assist FORS practitioner to oversee FORS membership. (Bookings of group training, driver e-learning, toolbox talks, vision checks, PCN data, tyre management date, fuel report).
• Assist Transport Manager with driver inductions.
• Assist with management of vehicle/driver incidents/collisions (capture of driver data, insurance claim forms, FORS collision forms, interview driver for collision management.
• Booking of HGV deliveries and collections on MSite for all major projects (Morgan Sindal, Volker Rail).
• Promote the Company Values, and PALS Behavioural Based Safety programme in all aspects of your role within Company.

Competencies:

• Knowledge of word, excel and office documents.
• Transport/Fleet knowledge desirable but not essential.

Should you be interested in this exciting Office Administrator opportunity, please forward your CV to Anna Maguire.

Whilst we will endeavour to contact you following your response, occasionally due to the high volume of applications this cannot always be possible, and we are only able to contact shortlisted candidates. We will keep your details on file and may contact you with future opportunities.