Technical Permit Officer

Purpose of job

To be part of a group of technical staff to ensure the timely dissemination of information regarding Noticing.

Permit application to all members of the team to ensure delivery of the Traffic management Act 2004 and New Roads and Street works Act1991 and to undertake data management duties in support the councils Permit Scheme, Fixed Penalty Notice Scheme, Road and Street works Register and for the management of utility licenses, Highway Authority’s works and other street works.

Responsibilities

Fulfill a supporting role on technical issues relating to the New Roads and Street Works Act 1991.
Maintain up to date knowledge of all relevant professional, trade and Council legislation that may affect your career development.
Contribute to the Group Manager’s Team.
Undertake general administrative and clerical duties and cover for other team members.

Maintain the EtoN register and monitor incoming notice/permit applications for compliance with relevant Codes of Practice.
To ensure financial records are kept in line with audit requirements.
To generate sample inspections and input defect inspection, Section 74 over run charges and *Fixed Penalty

Notices/ Permit Fees (*as per Traffic Management Act 2004).
To ensure that payments are paid within the time scale of Council policy and TMA.
Issue duration challenges/permits in accordance with the Code of Practice and associated legislations.
To produce reports for Group Manager detailing noticing permit application performance/compliance.

To maintain management information systems and provide regular reports identifying trends and proposing solutions where problems are identified.
To maintain and update electrical Street Works Register, currently a window based Southbank System, ensuring the accuracy of all street works and road works/notices/permits, in accordance with the News Roads and Street Works Act 1991 (NRSWA) and the Traffic Management Act 2004 (TMA).

To ensure that Electronic and Manual notices/permits from Statutory Undertakers and Highway Authorities are successfully received and thoroughly checked to ensure accuracy and compliance to NRSWA and TMA, generating Fixed Penalty Notices as required.

To be responsible for logging and issuing all incoming Streetworks related correspondence and undertaking any other duties within the general scope of the post as required by the Streetworks Co-ordinators.

To maintain accurate and up to date list of contacts at various levels within all Statutory Undertaker’s organisations and to develop and maintain good working relationships with relevant Statutory Undertaker’s staff and neighbouring Highway Authorities.

Produce within an agreed programme as required and at the appropriate time, all documentation necessary for the efficient administration of all allocated projects within the scope of a Technician’s responsibility ensuring all relevant research has been undertaken and evaluated. Provide information on all projects at the appropriate period to enable reports to be made to managers, Committees and Members.

Ensure project design and implementation comply with all aspect of Construction (Design and Management) Act, including risk assessments and asbestos identification.

Assist in the management of projects including developing and maintaining projects timetables

To ensure that personally allocated project tasks are developed to time and within budget and technical parameters

Be a member of project groups whose work relates to your individual profession/discipline.

Make suggestions to the Group Manager on methods and procedures to improve service delivery and quality of the work.

Ensure compliance with Standing Orders, contractual clauses and industrial standards.

Comply with health and safety within the workplace to ensure the safety of staff, clients and others.

Be aware of the environmental impact of schemes in compliance with the Council policy and support local Agenda 21 initiatives.

Operate all relevant IT systems required to efficiently produce documents, manage contracts and programmes. Maintain existing office data systems using standard software applications (e.g. Microsoft, Excel, Access, SBS).

Attend Committee and other Council meetings on technical matters in support of senior officers.

Attend Committee and other Council meetings on technical matters in support of senior officers.
Participate in working parties.

Assist in writing complex reports including committee reports, to obtain authority for the development of projects and other relevant issues.

Communicate with clients, customers, residents, external contractors and Members of the Council as appropriate to level of responsibility and assist in presentations to customers and Members relating to projects you are involved in.

Comply with the Council’s Performance Management Scheme and monitor personal targets and take action to ensure they are achieved.

To maintain at all times a courteous and helpful attitude with residents and other customers responding quickly and sympathetically to customer complaints.

Comply with Data Protection Act 1998 and maintain records in accordance with Council procedures.