Receptionist / Administrator

As a high-tech specialist and world market leader, our client are synonymous with innovative medical technology. The group of companies combines core fields of expertise: research and development, production and service as well as distribution and training. Through a high level of commitment from our employees, we set the stage for continuing innovations to provide excellent products to benefit patients. Our Cardiff facility requires an

Your duties:

• Operate switchboard to provide a quick and effective response to all external and internal calls.
• Book internal and external rooms and conference facilities.
• Liaising with colleagues and external contacts to book travel and accommodation.
• Manage visitor requirements to include buffets, refreshments and other visitor requirements.
• Prepare and clear boardroom regarding buffets/ teas and coffees and restocking of supplies.
• Assisting the HR department as required to include general administration of recruitment; management of the database and e-mail accounts and arranging interviews.
• Manage incoming and outgoing mail and postal equipment.
• Ordering and distributing stationery and maintaining stationery cupboard.
• Providing clerical support for other departments such as photocopying, sending faxes and typing as required.
• Providing administration function for IP Attorney.

Education
• Educated to equivalent of UK GCSE standard in English Grammar and Maths.

Work Experience
• Proficient in switchboard duties.

Skills

• Fluent English speaker.
• Microsoft Office Suite skills.
• Excellent planning and organisation skills.
• Accurate with good attention to detail.
• Tactful, discrete and respect for confidentiality.
• Able to remain calm and professional at all times and experienced in dealing with persons at all levels in the organisation.

Behaviours
• Works with integrity, customer focus, accountability and teamwork.