Administration Officer (Public Health)

Salary: £26,000 per year

MAIN PURPOSE OF THE JOB:

* Provide administrative support to clients of the Public Health service

* To work in Haltons Outbreak Support Office

KEY DUTIES AND RESPONSIBILITIES:

* Responsible for data entry onto service specific IT systems

* Provision of administrative support to customers of the shared service when preparing for audits and inspections

* Creation and assistance in the maintenance of manual and computerised filing systems to enable up to date and accurate information to be retained and retrieved

* Assistance in the administration of financial transactions including placing orders, goods receipting and dealing with enquiries

* Responsible for the efficient organisation of internal, external and multi-agency meetings including arranging meetings, preparing and sending out agendas, booking rooms, attending and taking minutes of meetings, distributing minutes and following up on actions as appropriate

* Respond to with service specific enquiries, assess the urgency of enquiries and handle appropriately

* Provision of a word processing service including typing letters, short reports, presentations, client notes etc

* Responsible for updating and monitoring Council’s Record of employee lone working

* Provision of general administrative support as and when required including filing and photocopying

Experience

ESSENTIAL

* Experience of managing administrative and information systems

* Thorough knowledge, use and experience of IT packages including Microsoft Office

* Experience of meeting administration including taking minutes and organising meetings using Microsoft Outlook

DESIRABLE

* Experience of using bespoke software systems within Local Government

* Experience of setting up and modifying administrative and information systems

* Experience of using Agresso

Skills and Abilities

ESSENTIAL

* Good typing skills

* Excellent communication skills

* An awareness of the importance of confidentiality

* A willingness to work as part of a team

* Ability to work to tight deadlines

DESIRABLE

* Typing qualification