Personal Assistant – Residential Property

ANNOUNCEMENT – Carlton Recruitment will be holding a Candidate registration day on Friday 24th October between 9am and 1.00pm. Please call to make an appointment or simply turn up with a copy of your CV and your passport. We will be recruiting for this role plus a variety of other temporary and permanent roles.

The location of the venue is:
Carlton Recruitment, Highland House, 165 The Broadway, Wimbledon, SW19 1NE.

We look forward to seeing you.

Wimbledon
Our client is looking for someone who can provide direct support to his/her fee earner(s) to enable them to operate at optimum efficiency.
Responsibilities:
• Prepare correspondence and documents through audio-typing and word processing
• Administer filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures contained in the office manual
• Prepare mail and enclosures for dispatch
• Arrange for all copying to be done, in person if an office assistant is not available to undertake the task
• Provide guidance to junior and temporary secretaries when required to do so
• Attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm’s standards for client care
• Undertake any specific training when required to do so and overall to have a responsibility towards self-development
• Ensure the confidentiality of all the Firm’s and clients’ documentation and information
• Operate the Firm’s Case Management System
• Maintain or improve on the current standards of document presentation
• Consider improvements to the efficiency of the department
• Undertake other duties as from time to time required

Person Specification:
• Previous Legal Secretarial experience within the Residential Property Sector
• Intermediate advanced IT skills in relevant packages
• Keeps up with Fee Earner’s work production
• Good accuracy levels
• Communicates with clients both on the ‘phone and personally
• Provision of customer care
• Demonstrates a pro-active approach to work and clients
• A preparedness to take on other tasks as required by fee earner(s)
• Demonstrates a genuine interest in legal work
• Has a good attendance record year on year

Desirable skills and knowledge:
• Prior knowledge of Aim / AXXIA or other case management systems
• Knowledge of law / legal practice