Receptionist Part-Time, Mornings
Full job description
Kinetic Office Recruitment
Salary: £26,000 per year
Receptionist – Part time
£13,800
New Basford (they have parking or 5 mins walk from a tram stop)
25hrs per week – Monday to Friday – 8.30am – 1.30pm + holiday cover
Overview:
Our creative client is well established, expanding and friendly. They are experts in their field who truly value their staff. They are looking for a friendly, outgoing, and organized front of house receptionist to be first point of contact with their customers and visitors, the role will also involve a wide range of administration tasks.
This will be a permanent part time role at 25 hours per week with potential for additional hours for holiday cover.
About You:
* Two years’ experience in a front of house or customer service role in a business-to-business environment.
* Work well under pressure, use good time management, be a good team worker, with ability to multi-task
* Excellent interpersonal skills with the ability to keep calm in a pressurized environment.
* Professional, friendly, and enthusiastic attitude with a desire to provide great customer service
* Strong written and oral communication skills at all levels.
* Keen eye for detail to identify security or health and safety issues.
* Proficient IT skills with the ability to learn new systems quickly. MS Office (Outlook, Sharepoint, Teams),
* Ability to quickly learn and retain knowledge with regards to processes.
Responsibilities will include:
* Greeting customers and visitors and ensuring that all visitors sign in and out of the building correctly.
* Answering telephone calls via the company switchboard.
* Sorting incoming and outgoing mail and small deliveries.
* Ensure staff and company car registers are up to date.
* Manage the room booking system and ensure that rooms are in order in conjunction with facilities team.
* Arranging taxi’s for visitors and checking monthly taxi invoices.
* Organize catering for meetings.
* Booking in customer repairs.
* Organizing customer collections and taking payments.
* Identify and communicate security or health & safety issues that need addressing.
* Ensure reception area is clean and tidy and that Covid safe PPE and cleaning material is available at all times.
* Arrange contractor call outs for facilities maintenance and producing purchase orders.
* Ensure that internal issues with subcontractors are addressed and communicated effectively.
* Assist with facilities tasks such as fire drills.
* Ordering stationary and managing stocks by stock rotation.
* Ordering consumables for facilities.
* Archiving documents on the company Sharepoint system
Please note that due to a high volume of applications across all our adverts we are only able to respond to those who have been shortlisted. If you haven’t had a response within 48 hrs, please assume you have been unsuccessful.
To apply for this job please visit definitejobs.co.uk.