Office Assistant – Part Time

My client is a London based practice with a growing reputation for imaginative and innovative architecture across a number of sectors. They are looking for a hard working, well organised and professional candidate to assist in ensuring the smooth running of all aspects of the office.

JOB ROLE: Office Assistant – Part Time

JOB TYPE: Permanent (Part Time)

COMPANY TYPE: Architectural Practice

HOURS: 9:00am – 6:00pm, 2-3 days per week

Salary: £26,000per yearpro rata

LOCATION: Holborn

CULTURE: Professional, friendly and relaxed

BENEFITS: Holiday allowance, pension contribution etc.

WOW FACTOR: Great opportunity to work in a cool vibrant office within a friendly team

Job purpose: To be the first point of contact and provide overall junior administrative support to the practice. Reporting to: Office Manager, PA and Directors

The Role:

We are seeking a well-presented and bubbly Receptionist/Office Administrator to run a busy reception area. You will possess excellent communication skills and have some experience with dealing with high level staff and guests.

Key Responsibilities:

Meeting and greeting clients on reception

Answering telephones and managing voice mails

Arranging refreshments/ teas & coffees for clients

Keeping meeting rooms tidy

Ordering office supplies, i.e. stationery, lunches etc

Assisting PA & Office Manager

Ordering printing and couriers

Sign out IT equipment, travel cards and safety clothing

Keeping travel cards topped up

Run errands as required outside of the office i.e. post office

Managing incoming post/ magazine subscriptions

Typing/filing/scanning/photocopying

Internal database entry

General housekeeping around the office

Assisting Office Manager with the architectural library

Uploading photos onto our internal database – Open Asset

Additional responsibilities:

Miscellaneous duties as required will be discussed if/when they arise.

Must have basic MS Office skills

Candidate should also have excellent communication skills

Pay attention to detail and the ability to coordinate successfully with suppliers

Personal Skills & Attributes:

Polite, professional and well presented

Well organised

Good attention to detail

Excellent communication skills

Team player

Confident

Able to work effectively under pressure

NB: If this company and position appeals to you then please apply your CV on-line. Advertised by Office Angels, Holborn branch. Please note that due to a high volume of response Office Angels receive; only successful candidates will be contacted For the purposes of the Regulations, please note that Office Angels in the provision of these services will be operating as a recruitment agency. Office Angels are an equal opportunities employer

Office Angels is acting as an Employment Agency in relation to this vacancy. The Adecco Group UK & Ireland is an Equal Opportunities Employer.