PA to Md / Business Manager

Core Key Responsibilities:

Balance the MD’s diary, maintain appropriate time management, catch up meetings, key priorities both with internal and external contacts
Arranging travel, visa, accommodation and events
Screening phone calls, enquiries and requests and handling them when appropriate
Prepare and draft correspondence for the MD as required.
Undertake proactive e-mail management, ensuring that urgent emails are promptly picked up, responded to and actioned as appropriate
Ensure a high standard of administration, where they could be improved and proactively generate solutions and improved ways of working
Oversee/line manage a small team of office /junior sales support staff
Willing to work outside or normal office hours occasionally
Become familiar with and use as necessary our bespoke software systems
Manage our electronic and paper filing systems
Co-ordinate communications from various departments for the director
Attend meetings where required on behalf of and report to the MD following meetings
Personal tasks where required mostly in relation to property management
Follow and update or implement company procedures where applicable
Assist in the management of the company showroom
Update and manage client data base
Liaise with external digital marketing company

Key Skills Required:

A minimum of 3 years experience working as a PA /Business Manager or Operations Management
Excellent standard of education including Maths and English GCSE or equivalent
Experience in Microsoft Office (Word, Excel, Outlook)
Excellent customer service skills
Excellent written and oral communication
Excellent administrative skills
Multi-task, constantly juggling priorities, flexible
Attention to detail is paramount
A good problem solver
Ability to work on own initiative, prioritise and manage workload within exacting time frame
Ability to see projects through from start to finish managing time and tasks effectively
Ability to work collaboratively across a small staff team
Understanding of health and safety in context of office work, fire safety.
You must be money/budget conscious
You must thoroughly understand the importance of discretion and be completely trustworthy
You must possess a valid drivers licenseHuntress Group does not discriminate on the grounds of ‘protected characteristics’ as defined under the Equality Act and other relevant UK legislation.

Huntress Group acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.