Administration Support Officer

URGENT VACANCY:

ADMIN SUPPORT OFFICER (TECHNICAL SERVICES)

PRS in partnership with their local authority client is currently looking to recruit experienced Admin Support Officers on a long term temporary basis.

JOB DESCRIPTION AND PERSON SPECIFICATION

JOB TITLE:

ADMINISTRATION SUPPORT OFFICER

JOB PURPOSE

To be responsible to the Street Lighting Project Manager for providing an efficient and effective administration function to support the Street Lighting Service, assisting the Project Manager, Senior Administrator and other branch staff.

DUTIES AND RESPONSIBILITIES

1. To capture and enter data on to appropriate electronic systems.

2. To undertake appropriate clerical administration support at all times.

3. To assist Street Lighting Project Manager with Performance
Management data and ensure timely reporting.

4. To assist in identification of training needs and to contribute to staff training as and when required.

5. To identify practices in need of enhancement and effectively support
changes across the service area, particularly electronic means of service delivery.

6. To take reasonable care of your own health and safety and co-operate
with management, so far as necessary, to enable compliance with the Authority’s health and safety rules and legislative requirements.

7. To assist in the training and development of staff and undertake such
personal training as may be deemed necessary to meet the duties and responsibilities of the post.

8. To provide administration support with corporate initiatives such as Charter Mark, IIP, Customer First etc.

9. To undertake such other duties and responsibilities commensurate with the
grade and nature of the post.

PERSON SPECIFICATION

This Person Specification is a picture of the skills, knowledge and experience needed to carry out the job. It has been used to draw up the advertisement and will be used in the shortlisting and interview process.

JOB RELATED KNOWLEDGE, SKILLS AND APTITUDES

• Excellent organisational skills.
• Ability to deal in a sympathetic manner with members of the public and Elected Members.
• Ability to communicate both orally and in writing.
• Ability to work with all levels of staff.
• Ability to work to tight deadlines.
• To work as an effective member of a team.
• Excellent IT skills.
• Accuracy and attention to detail essential.

EXPERIENCE

• Experience in general clerical duties.
• Experience in working with members of the public.
• Experience of Windows applications in particular Excel..
• Experience in using financial systems.

QUALIFICATIONS AND GENERAL EDUCATION

• A good basic education is required and able to demonstrate the ability to undertake the duties and responsibilities of the post.
• A good working knowledge of Excel is essential.

PERSONAL QUALITIES

• Ability to communicate both orally and in writing with a wide range of people and organisations.
• Ability to work under pressure.
• Ability to benefit from training relevant to the post.
• Willingness to work as part of a team.
• Enthusiastic and hard working.
• Ability to apply initiative.
• High personal standards and self-discipline.
• Interest in extending level of knowledge.
• Ability to work under own initiative.
• Prepared to learn new systems.

Please note:

Only Experienced Admin Support applicants who meet criteria set above will be shortlisted and contacted for interviews.